As the Events and Meeting Coordinator you will ensure a ‘One Ledcor’ approach to small, medium, and large meetings and events across the entire Ledcor Group of companies. Working closely with the operating group sponsor to understand their requirements and will be responsible to ensure optimal service based on the required level of assistance. Maintain up to date calendar of events of all meetings and events. Leverage our preferred partners and provide reporting of the meetings and events spend so we have a holistic view of the T&E spend.

This is a 20-month fix term contract that provides health, dental and vacation benefits. Bring your expertise in corporate events and apply to this exciting role today in Vancouver, BC!

Essential Responsibilities:

Lead and support the planning and execution of corporate meetings and events, acting as the primary liaison with internal teams, venues, suppliers, and vendorsDevelop and manage RFPs, source and evaluate venues, and review or finalize proposals and related correspondenceCoordinate hotel accommodations, including room blocks, traveler communications, and preparation of rooming listsEnsure all event details are finalized and clearly communicated, overseeing décor, F&B, AV, rentals, security, entertainment, and special requirementsCollaborate with internal departments (Communications, HR, IS, etc.) to produce digital, promotional, and multimedia materials on scheduleDevelop event critical paths, manage budgets, and provide onsite event support including setup, execution, teardown, staffing, logistics, and shippingPartner with executive sponsors or regional coordinators on agendas, speakers, presentations, and detailed event schedulesArrange attendee transportation, including flights and ground transportation, and coordinate meals and breaks throughout eventsMaintain vendor databases, pricing matrices, event calendars, and recordssupport corporate travel administration and drive process improvementsPerform expense coding and collaborate with Accounts Payable to reconcile and ensure timely payment of direct-billed invoices

Qualifications:

Completed secondary education or certification in travel-related courses4+ years’ experience in meetings and events (corporate, hotel, or convention environments)2+ years’ experience with hotel meetings and events RFPs and contracts (preferred); corporate travel experience is an assetStrong vendor management, negotiation, and customer service skillsExcellent interpersonal, written, and verbal communication skills across diverse stakeholder groupsProven ability to manage competing priorities with strong time management, organization, and attention to detailStrong problem-solving and decision-making skills with the ability to work independentlyHigh proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint); self-motivated, professional, and adaptable in fast-paced environments

Working Conditions:

Hybrid role with a mix of remote work and in-office attendance, with flexibility to be on-site as business needs requireOccasional travel required to various office locations

Compensation

$53,200.00 - $73,150.00

This is the expected base pay range for this role. Individual base pay will be determined based on a variety of factors including experience, knowledge, skills, education and location.

Our competitive total rewards package provides compensation and benefits that support your physical, mental and financial wellbeing. We offer exciting, challenging work with opportunities to develop your skills and knowledge.

Additional Information

The Ledcor Group of Companies is one of North America’s most diversified construction companies. Ledcor is a company built on a rich history of long-standing project successes.

Our workplace culture has been recognized as one of Canada’s Best Diversity Employers, Canada’s Most Admired Corporate Cultures, and a Top 100 Inspiring Workplace in North America.

Employment Equity

At Ledcor we believe diversity, equity, and inclusion should be part of everything we do. We are proud to be an equal-opportunity employer. All qualified individuals, regardless of race, color, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, Veteran status or any other identifying characteristic are encouraged to apply.

Our True Blue team consists of individuals from all backgrounds who contribute diverse perspectives and experiences to Ledcor. We are committed to continuing to build on our culture of empowerment, inclusion and belonging.  

Adjustments will be provided in all parts of our hiring process. Applicants need to make their needs known in advance by submitting a request via email. For more information about Ledcor’s Inclusion and Diversity initiatives, please visit our I&D page.