Description

ICF Next is a leading European communications agency, part of the global ICF group. Based in Brussels, our Events Team works at the heart of the EU ecosystem, delivering impactful communication and engagement strategies for European institutions and public sector clients. We specialize in integrated campaigns, digital experiences, and large-scale events that inform, inspire, and connect citizens across Europe.

Your Role: Event Specialist

Are you passionate about delivering exceptional events?
Do you thrive on managing ambitious EU projects on innovative and high-impact topics?
Are you ready to join a resourceful Events Team that drives meaningful change across Europe?

If so, we’d love to hear from you. Join the ICF Next Events Team and help shape the future of event experiences for the European Union.

Key Responsibilities

Event Planning & Coordination

Plan and manage logistical services for small to medium-sized events from A to Z.

Oversee preparation tasks and ensure smooth delivery of in-person events.

Supervise multiple event projects simultaneously with a structured and proactive approach.

Maintain regular contact with clients, primarily EU institutions.

Vendor & Stakeholder Communication

Source and coordinate with service providers and suppliers.

Set up vendors and manage purchase orders (POs).

Collaborate with internal teams including communications, creative, and production.

Registration & Travel Management

Set up and manage online registration platforms (e.g. CVENT, B2Match, Swoogo).

Coordinate travel and accommodation logistics for participants.

Online & Hybrid Event Delivery

Organize technical tests, briefings, rehearsals, and show calling for virtual/hybrid events.

Operate online event tools such as Zoom, Webex, MS Teams, Interactio, and Sli.do.

What We’re Looking For

2–3 years in event organization within a communications-focused environment, ideally involving EU institutions.

Strong organizational and multitasking abilities.

Excellent communication and teamwork.

Attention to detail and commitment to high-quality delivery.

Client-oriented, professional, and responsive.

Passionate about institutional communication and impactful events.

Familiarity with registration and badging platforms (CVENT, SWOOGO, B2Match).

Experience with virtual event tools (Zoom, Webex, MS Teams, Interactio, Sli.do).

Commitment to cost-efficient, inclusive, gender-balanced, and environmentally sustainable events.

Curiosity about how AI tools can enhance event planning and delivery.

Fluent in English and French or Dutch. Additional languages (e.g. German, Spanish) are a plus.

University degree in a relevant field.

#indeed

#LI-CC1

Working at ICF

ICF is a global advisory and technology services provider, but we’re not your typical consultants. We combine unmatched expertise with cutting-edge technology to help clients solve their most complex challenges, navigate change, and shape the future.

Candidate AI Usage Policy

At ICF, we are committed to ensuring a fair and equitable interview process for all candidates based on their own skills and knowledge. As part of this commitment, the use of artificial intelligence (AI) tools to generate or assist with responses during interviews (whether in-person or virtual) is not permitted. This policy is in place to maintain the integrity and authenticity of the interview process. 

However, we understand that some candidates may require accommodations that involve the use of AI. If such an accommodation is needed, candidates are instructed to contact us in advance at candidateaccommodation@icf.com. We are dedicated to providing the necessary support to ensure that all candidates have an equal opportunity to succeed. 

 

Brussels, Belgium (BE75)