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Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

Event Coordinator

Block is searching for an Event Coordinator for an on-site role that supports events in the office and the Community Space in Oakland. This role will also support catering, event setup, and day-of execution as needed. The coordinator reports directly to the Workplace Experience Manager.

Our ideal candidate is a creative problem solver with high attention to detail, excellent communication skills, and a proactive approach to tackling issues. Most importantly, the right person for this role is someone who can navigate successfully between the big and small components of their work, and is ready and willing to roll up their sleeves to do what’s needed to get the job done. You will be expected to be able to balance community-led events and office-led events. You will work directly with community organizations as well as Executive Assistants and other office staff. You take pride in making our space both beautiful and functional, and know how important even the tiniest details are to making a space great.

Essential Functions

Provide a seamless guest experience for our community members and corporate customers during events. 

Act as a key player to support event planners in executing events daily, including supporting multiple events at the same time. 

Maintain event space function and aesthetic, including furniture, signage, facilities, maintenance, and cleaning.

Provide a warm, professional, and welcoming experience to our guests and partners at all times.

Assist with the coordination of external vendors and event deliveries, including catering,  linen, transportation, and other décor elements.

Monitor conference room reservations and JIRA tickets. 

Required Skills/Abilities: 

Demonstrated experience in a customer service or hospitality role, including but not limited to restaurant, retail, and/or office experience

Excellent, honest, and clear communication skills, both written and verbal, and an ability to converse easily with anyone

Impeccable attention to detail

Proven ability to multitask and work well under pressure

Ability to stay organized, prioritize, and manage a busy schedule 

Must have excellent customer service skills and a professional demeanor

Team Player who is flexible and can easily adapt to change

Knowledge of or ability to learn the Tripleseat platform

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is occasionally required to stand, walk, sit, use hands to finger, handle, or feel objects, tools, or controls, reach with hands and arms, climb stairs, balance, stoop, kneel, crouch, or crawl, talk, or hear. Ability to stand, walk, and sit for long periods. The employee may occasionally lift and/or move a minimum of 50 pounds of office and facilities equipment (pumps, tools, ladders) and ability to safely install rigging/lifting devices. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Typical Schedule

This role will be 36-40 hours/week, Sunday through Thursday. Sunday morning shifts are a requirement, starting at 8 am and ending at 1 pm. Monday through Thursday will be 12 pm to 8 pm. Please note that these hours are subject to change based on event times andthe needs of the space and office.

Estimated total compensation for this position:

The total compensation range is an estimate and not guaranteed. An employment offer is based on an applicant's education, experience, skills, abilities, geographic location, internal equity and alignment with market data .

Location:

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

401(k) plan with matching company contributions

Comprehensive Medical, Dental & Vision Care

Paid parental leave at 100% of salary 

Paid Time Off and Company Holidays

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