Job Title: Administrative Assistant

Join a fast-paced, mission-driven team at one of the nation's fastest-growing fleet transport companies. We're seeking a detail-oriented and proactive Administrative Assistant to support our Independent Contractor (IC) operations and contribute to the success of our dynamic office.

Key ResponsibilitiesPost IC job openings across multiple media platforms to attract top talentCoordinate onboarding for new ICs, including documentation collection and uploadsGuide field offices on IC compliance and relationship managementPrepare and update driver guides based on customer and regulatory standardsMaintain and revise the Independent Contractor Reference GuideMonitor contract expirations and ensure timely renewals to avoid service disruptionsTrack IC credentials and update records in Fleet MentorFollow up with ICs who terminate contracts to ensure proper documentationProvide general administrative support to the teamAssist with business reporting and project coordinationIdentify and implement process improvementsUphold organizational goals, quality standards, and customer service excellenceCommunicate effectively and professionally across teamsBalance client needs with company policies and operational proceduresDemonstrate consistent, reliable attendance and a commitment to integrityRequired Skills & ExperienceMinimum 1- 3 years of administrative experienceCRM and customer support experienceDispatch and call center experience (inbound/outbound)Strong data entry and spreadsheet management skillsProficiency in Microsoft Excel and Office SuiteTyping speed of 37+ WPMExcellent written and verbal communicationExperience in logistics and scheduling coordinationWork EnvironmentHybrid - Monday–Friday, 8:00 AM to 5:00 PMOpportunities for advancement across 11 departmentsSupportive and cooperative team culturePay and Benefits

The pay range for this position is $18.00 - $20.00/hr.

Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Gainesville,VA.

Application Deadline

This position is anticipated to close on Aug 20, 2025.

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\n\nAbout Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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