Primary Purpose:  The Department of Family Medicine is a large complex provincially distributed medical education program in the College of Medicine at the University of Saskatchewan and is dedicated to excellence in patient care, teaching and learning, research, and administration.  The primary purpose of this position is to support the effective delivery and coordination of the Enhanced Skills (ES) postgraduate training programs within the Department of Family Medicine. The position ensures logistical and administrative alignment of all ES programs across distributed training sites and provides direct supervision to the Enhanced Skills Assistant.

Nature of Work: Reporting to the Coordinator, Academic Programs, and taking academic direction from the Enhanced Skills Program Director, this position provides day-to-day administrative and coordination support for the Enhanced Skills programs. The role works collaboratively with departmental leaders, program directors, and staff to maintain program schedules, coordinate events, support accreditation, and implement administrative processes. The position supervises the Enhanced Skills Program Assistant and ensures consistent execution of program activities. Work is performed in a fast-paced academic environment with competing deadlines.

Accountabilities:

Tasks include, but are not limited to, the following: 

Program Coordination and Administration

Responsible for the day-to-day coordination of the Enhanced Skills postgraduate program; act on behalf of the program as required and provide direction and guidance to program administrators Coordinate and maintain annual Enhanced Skills resident schedules, ensuring compliance with CFPC and RDoS requirements Organize orientation and onboarding processes for Enhanced Skills residents Track and support resident training requirements, including ATLS, NRP, ALARM, and other required certifications Monitor and maintain records in One45, including ITERs, procedure logs, and assessment reports Submit Community Faculty Teaching Assignments to the College of Medicine for Enhanced Skills rotations Coordinate training logistics across all Enhanced Skills program sites to support consistent program delivery Collaborate with the Coordinator, Academic Programs to ensure alignment with departmental standards and practices

Accreditation and Compliance

Assist in the collection and preparation of materials for accreditation processes Ensure program documentation aligns with College of Family Physicians of Canada (CFPC) standards, university policies, and RDoS agreements Coordinate the review, update, and implementation of program policies, manuals, and guidelines for Enhanced Skills residents Support the application and consistent implementation of departmental and regulatory policies and procedures

Supervision

Provide day-to-day supervision of the Enhanced Skills Program Assistant, including workload delegation, coaching, and performance support Ensure timely completion of administrative tasks by the assistant and provide training on program processes

CaRMS

Coordinate CaRMS-related activities, including application tracking, interview scheduling, and candidate communication Support admissions and match processes in collaboration with the Program Director(s)

Committee and Meeting Support

Schedule meetings, prepare agendas and minutes, and track action items for the Enhanced Skills programs and related working groups Prepare program correspondence and reports; maintain committee records in support of the Program Director and Coordinator, Academic Programs Maintain up-to-date records and distribute key information as required

Communication and Stakeholder Liaison

Serve as a key administrative contact for Enhanced Skills applicants, residents, and faculty Work with the Community Engagement Specialist and Communication Coordinator to update program information on the department website and in promotional materials

Other duties

Participate in department events, retreats, and workshops as required Travel may be required for national conferences, local workshops, or stakeholder meetings related to the Enhanced Skills program Perform other duties assigned by the Coordinator, Academic Programs or Program Director(s)

Qualifications:

Education: Completion of an undergraduate degree in business administration, education, or health related discipline. A combination of education and experience may be considered.

Experience: A minimum of five years related experience in an academic setting and a demonstrated working knowledge of the University of Saskatchewan, College of Medicine and Saskatchewan Health Authority is required. Experience working in a diverse and inclusive work environment is required. Proven ability to work independently and collaboratively in a high functioning confidential team environment with a demonstrated commitment to ongoing program development is an asset. Supervisory experience is an asset. Experience fostering effective relationships with internal and external partners and stakeholders.

Skills: This position will regularly interact with a diverse group of individuals, including faculty, staff, and learners. This position requires excellent interpersonal and communication skills and must pay close attention to detail, especially when maintaining records and sending correspondence. Demonstrated exceptional interpersonal, analytical, written and verbal communication skills; the ability to function in a high volume setting with numerous and competing demands and deadlines while maintaining a high degree of efficiency and accuracy; enthusiastic and self-motivated; ability to recognize and recommend change which results in improved administrative and educational activities; public relations skills; effective time management, organizational, problem solving, decision making and multi-tasking skills; proven ability to work with a courteous and professional demeanor, with limited general supervision and a strong orientation towards working with learners in a medical academic environment. Must be willing to travel.