Actalent is hiring an Engineering Administrative Assistant in Lone Tree!

Job Description

In this role, you will support engineering teams throughout the company in their daily operations. You will manage calendars, create and maintain complex spreadsheets, format engineering reports, prepare permit applications, and develop document templates for engineering teams. Expertise in Bluebeam and Smartsheet is essential to support multiple projects effectively.

ResponsibilitiesProvide comprehensive administrative support in partnership with department directors, managers, staff, and project support specialists.Coordinate meetings and events, including scheduling, facilitating attendance, booking conference rooms, arranging catering, and compiling necessary documentation.Create, edit, and format various documents such as reports, memos, presentations, and correspondence, ensuring accurate and up-to-date records.Utilize Bluebeam PDF Editor to compile large document packages and format them appropriately.Develop matrices and workspaces for new projects in Smartsheet, requiring extensive knowledge of formulas, automation, workspaces, reports, dashboards, and group permissions.Maintain and organize SharePoint pages and folders, ensuring program documents are formatted and updated as needed.Serve as a central point of contact for internal and external stakeholders, managing inquiries and emails to ensure effective departmental communication.Collect, compile, and analyze data relevant to departmental activities, preparing reports, presentations, and spreadsheets as requested.Assist in coordinating departmental projects by tracking progress, updating schedules, and facilitating team communication.Monitor project timelines and deadlines to ensure timely completion.Support financial processes, including budget monitoring, expense tracking, invoice processing, and coordination with finance departments.Identify opportunities for streamlining administrative processes and implement efficiency-enhancing measures.Handle sensitive and confidential information with discretion, ensuring compliance with organizational policies and relevant regulations.Collaborate with administrative staff and department members to foster a positive work environment and support cross-functional teamwork.Review and conduct quality checks of documents, maintain engineering document management systems, update distribution lists, and create organizational charts.Essential Skills5+ years of experience in administration or project coordination.Proficiency in Bluebeam PDF Editor, MS Visio, Smartsheet, SharePoint, and MS Office Suite.Strong calendar management skills.Diploma in a related field.Additional Skills & QualificationsBachelor's degree is a plus.Experience in engineering or construction is beneficial.Ability to communicate effectively and professionally with engineering personnel and job site teams.Strong problem-solving skills and ability to prioritize diverse tasks.Flexibility in adapting to changing requirements.Work Environment

The position is based in-office with working hours from 8 AM to 5 PM. The team fosters a great collaborative culture, with a supportive admin team environment. Employees benefit from a state-of-the-art office, access to a gourmet cafeteria, and a new gym. The role offers long-term career opportunities with exceptional benefits upon permanent employment.

If you're interested in applying, please email me your updated resume and availability for a phone call to alwillard@actalentservices.com!

Pay and Benefits

The pay range for this position is $33.00 - $34.00/hr.

Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Lone Tree,CO.

Application Deadline

This position is anticipated to close on Jul 9, 2025.

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\n\nAbout Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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