We’re looking for a hybrid Executive Assistant – Governance, fluent in English and French, within the agriculture industry, based in Montreal.

Our client operates within a national governance-focused environment and plays a central role in ensuring effective oversight, operational excellence, and strategic execution. This organization is known for its commitment to high standards, strong values, and the long-term sustainability of the Canadian industry it supports.

The Executive Assistant-Governance role is integral to ensuring smooth governance operations, supporting the CEO, and enabling Board and committee effectiveness.

The new Executive Assistant-Governance will be responsible for providing senior-level administrative, governance, and logistical support to the CEO, Board of Directors, and key committees.

Executive Assistant-Governance Responsibilities Manage the CEO’s calendar, agenda, correspondence, and email with accuracy and discretion Prepare weekly summaries of business arising and ensure timely follow-up on action items Coordinate national and international meetings, including travel and event logistics Draft, edit, and prepare correspondence, presentations, and briefing materials Maintain and update internal web portals and document repositories Board of Directors & Governance Support Serve as a key liaison between the CEO, Board members, committees, and internal stakeholders Coordinate all Board and committee meetings, including space, interpretation, AV, catering, travel, and documentation Prepare, distribute, and archive meeting materials in both official languages Attend Board and committee meetings and prepare formal minutes Circulate motions and directives and track follow-up items Ensure annual governance documentation is completed Strategic Planning & Organizational Support Coordinate logistics for annual strategic planning sessions Support preparation and tracking of annual action plans and priorities Prepare strategic progress reports for Board presentation Committee Support Maintain annual meeting calendars and coordinate scheduling Seek input and prepare draft agendas in collaboration with the CEO Manage meeting logistics and prepare materials Record minutes, prepare summaries, and track business arising Vendor, Contract & Travel Coordination Act as liaison with hotels, AV, interpreters, and other vendors Manage guestroom reservations and meeting space for Directors and stakeholders Review, manage, and upload meeting-related contracts Support coordination of convention codes and negotiated hotel rates Compliance & Confidentiality Ensure compliance with governance and regulatory requirements Handle sensitive information with strict confidentiality Support governance-related documentation, including policy approvals and licensing amendments The Successful Candidate Has 7+ years of experience supporting a C-suite leader and  Board-level governance Experience in  agriculture is an asset French/English bilingual proficiency, written and spoken is a must Strong organizational and communication skills in both official languages Demonstrated ability to manage complex logistics and multiple priorities Experience preparing minutes, board materials, and governance documentation High professionalism, discretion, and exceptional attention to detail Strong technical skills with portals, document management systems, and MS Office Ability to travel occasionally for meetings and events\ Based in the Ottawa area with availability for a hybrid work model Compensation and Benefits The discussed salary range is $75, 000– $90,000 depending on experience Candidates with additional experience and higher compensation expectations may be considered Comprehensive benefits package Fitness Benefit One time home office allowance Pension Opportunities for professional growth and involvement in national-level governance Hybrid work environment Candidates must be legally authorized to work in Canada. Only candidates selected to move forward in the hiring process will be contacted.