JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

We are seeking an Executive Assistant & Delivery Operation Coordinator

What this job involves:

As the Executive Assistant & Delivery Operation Coordinator at JLL, you'll be at the heart of our operations, providing crucial support to our Country Leader and team while coordinating between our Milan and Rome offices. This dynamic role requires exceptional organizational abilities, communication skills, and a talent for multitasking in a fast-paced environment. You'll be empowered to shape the success of our business operations while embodying our belief that real estate is a human business. In this role, you'll have the opportunity to grow professionally while contributing to our mission of shaping the future of real estate for a better world.

What your day-to-day will look like:

• Manage comprehensive calendar scheduling, travel arrangements, and administrative support for the Country Leader and leadership team • Conduct due diligence processes for clients and suppliers, creating and reviewing new contacts in internal software systems • Serve as the vital link between our Milan and Rome offices, ensuring seamless communication and coordination • Process and manage official company communications, including PEC (certified email) distribution to relevant stakeholders • Coordinate with Marketing to organize internal and external events, including venue selection, vendor management, and client communications • Support Country Leader interviews and presentations by arranging preparation meetings and ensuring timely delivery of supporting materials • Assist with statutory obligations including Board meeting preparations, stakeholder communications, and legal documentation • Review contracts, manage Health & Safety responsibilities, and perform data entry • Provide support to the Workplace team

Required Qualifications:

• Fluent in English and Italian (written and spoken) • Exceptional organizational skills with proven ability to manage multiple priorities simultaneously • 3-5+ years of experience in an administrative or executive assistant role • Strong attention to detail with ability to review and process documents accurately • Excellent communication skills and professional demeanor • Proficiency with Microsoft Office suite and aptitude for learning new software systems • Team-oriented mindset with ability to work independently when required

Preferred Qualifications:

• Previous experience supporting C-level executives • Familiarity with corporate governance processes and documentation • Background in real estate, professional services, or related industries • Experience coordinating between multiple office locations • Knowledge of event planning and execution • Demonstrated problem-solving abilities and proactive approach • Understanding of digital signature processes and legal documentation requirements

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Stiamo cercando un/una Executive Assistant & Delivery Operation Coordinator

Cosa comporta questo lavoro:

Nel ruolo di Executive Assistant & Delivery Operation Coordinator in JLL, sarai al centro delle nostre operazioni, fornendo supporto cruciale al Country Leader e al team, coordinando tra i nostri uffici di Milano e Roma. Questo ruolo dinamico richiede eccezionali capacità organizzative, competenze comunicative e talento nel multitasking in un ambiente frenetico. Avrai il potere di plasmare il successo delle nostre operazioni aziendali incarnando la nostra convinzione che il real estate sia un business umano. In questo ruolo, avrai l'opportunità di crescere professionalmente contribuendo alla nostra missione di plasmare il futuro del real estate per un mondo migliore.

Come si presenterà la tua giornata lavorativa:

• Gestire la programmazione completa del calendario, organizzazione viaggi e supporto amministrativo per il Country Leader e il team dirigenziale • Condurre processi di due diligence per clienti e fornitori, creando e revisionando nuovi contatti nei sistemi software interni • Fungere da collegamento vitale tra i nostri uffici di Milano e Roma, garantendo comunicazione e coordinamento senza soluzione di continuità • Elaborare e gestire le comunicazioni ufficiali aziendali, inclusa la distribuzione PEC (posta elettronica certificata) ai portatori di interesse pertinenti • Coordinare con il Marketing per organizzare eventi interni ed esterni, inclusa selezione location, gestione fornitori e comunicazioni clienti • Supportare interviste e presentazioni del Country Leader organizzando riunioni preparatorie e garantendo consegna tempestiva dei materiali di supporto • Assistere con gli obblighi statutari inclusa preparazione riunioni del Consiglio, comunicazioni con stakeholder e documentazione legale • Revisionare contratti, gestire responsabilità Salute e Sicurezza ed eseguire inserimento dati • Fornire supporto al team Workplace

Qualifiche Richieste:

• Fluente in inglese e italiano (scritto e parlato) • Eccezionali competenze organizzative con comprovata capacità di gestire simultaneamente priorità multiple • 3-5+ anni di esperienza in ruolo amministrativo o di assistente dirigenziale • Forte attenzione ai dettagli con capacità di revisionare ed elaborare documenti accuratamente • Eccellenti competenze comunicative e comportamento professionale • Competenza con la suite Microsoft Office e attitudine per apprendere nuovi sistemi software • Mentalità orientata al team con capacità di lavorare indipendentemente quando richiesto

Qualifiche Preferibili:

• Precedente esperienza nel supporto a dirigenti C-level • Familiarità con processi e documentazione di governance aziendale • Background nel real estate, servizi professionali o settori correlati • Esperienza nel coordinamento tra multiple sedi • Conoscenza di pianificazione ed esecuzione eventi • Dimostrate capacità di problem-solving e approccio proattivo • Comprensione dei processi di firma digitale e requisiti di documentazione legale

In JLL, crediamo nel potenziale umano illimitato di prosperare quando le nostre persone si sentono di appartenere e i nostri clienti e le comunità sono inclusi. Siamo orgogliosi di promuovere un ambiente dove tutte le prospettive sono benvenute e incoraggiate. Unisciti a noi nel creare valore reale in un mondo in costante cambiamento.

#LI-FT1

Location:

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

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Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may email us at accomodationrequest@am.jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.