We are hiring an Executive Assistant to support the Head of Production Strategy. The Executive Assistant is responsible for a high volume of tasks including complex calendar management, frequent coordination with Assistants inside and outside the company, and detailed global travel itineraries. An enthusiastic, team-oriented approach is essential. The position requires the ability to build effective working relationships inside and outside of the group, maintaining a comprehensive understanding of the organization and concrete grasp of team objectives. Experience working with entertainment industry professionals is a plus.

The ideal candidate will be a detail-oriented, organized planner with the demonstrated ability to deliver results and respond efficiently while maintaining flexibility. A positive attitude despite the pressures of a fast-paced environment is essential. The position requires bias for action with little to no guidance, effectively managing multiple priorities with strong judgment and savvy problem-solving skills.


Key job responsibilities
• Develop and maintain day-to-day schedules prioritizing activities with good judgment and business understanding, proactively identify and resolve scheduling conflicts
• Domestic & international travel itineraries and expense reports
• Track and drive completion of key deliverables and follow up on outstanding items as needed
• Ownership of on-boarding process and space management for a growing team
• Manage all administrative support functions, including meeting preparation such as distributing copies, video and conference call coordination, supply ordering, team event coordination
• Plan and maintain an annual calendar of events and schedules
• Maintain org charts