Role Summary
The Document Controller will support the Ministry of Water and Irrigation in managing project documentation and provide administrative and logistical assistance to the project team. With regards to the administrative scope, this relates to the project only and will be carried out in coordination with the Ministry and CDM Smith processes. Duties include document preparation, travel arrangements, hotel bookings, meeting coordination, and other administrative duties.

Document Control Support
• Assist in preparing, registering, and maintaining project documentation.
• Support document version control and distribution.
• Maintain records of correspondence, revisions, and approvals.
• Work with cloud-based DMS platforms (e.g., Aconex, SharePoint, Procore).
• Coordinate with Client and Project Company Document Controllers.
Administrative & Logistics Support
• Arrange travel, transportation, and accommodation for project staff and visitors.
• Coordinate hotel reservations, meeting venues, and logistics.
• Support meeting preparation (agendas, materials, minutes).
• Maintain office filing systems and supplies.
• Handle correspondence, calls, and admin inquiries.
Reporting & Coordination
• Track action items and pending documents.
• Assist in preparing letters, memos, and presentations.
• Deliver accurate and timely translation of written documents, provide interpretation services during meetings to ensure clear and effective cross-language understanding when required.