WHO WE ARE:

VVB delivers sustainable mechanical, electrical, and telecommunication engineering solutions with expertise and long-standing experience across Rail, Highways, Power, and Tunnels. Combining robust processes with specialist agility, our approach to projects always prioritises the best interests of our clients, our people, and the environment.

At VVB, our CORE Values define who we are, guiding our behaviours and decision-making across all levels. These values aren’t just principles—they represent the pillars of our company vision

C – Care & Collaboration
O – Opportunity & Ownership
R – Responsibility & Respect
E – Excellence & End Result Focus

ABOUT THE ROLE:

Providing document control and administrative support during operational processes, handling enquiries, processing documentation typical to project operations. Single point for registration, receipt, distribution and issue of all Project Documentation.

KEY RESPONSIBILITIES:

Reviewing and numbering with unique document reference and revision Project Documents before submission to Client.Uploading / Downloading project documents to client Document Control System.Uploading / Downloading documents to Asite VVB Document Control Management portal. Maintaining Document Control register, TQ and RFI register. Recording, checking and tracking all incoming and outgoing project documents.Ensuring appropriate personnel (including project personnel and subcontractors) are issued with up-to-date documentation.Acting as the Assistant Project focal point for all administration matters.Placing requisitions on SAPReconcile Delivery Notes with purchase ordersSingle point for all Timesheet, time and attendance related queriesRegular updating of time and attendance using information from timesheet provided.Updating Staff Register, Training Matrix etc. Monitoring of Site Stationery.Photocopying, scanning, encapsulating documents.Monitor Site Holidays/Absence records and liaison with HR departmentUpdating & maintaining records of staff holidays, sickness and absence and other project records.Maintaining electronic records of all purchases, and maintaining the filing system for requisitions to enable easy location of information where necessaryFiling and archiving various paper workTyping (Letters, memos, e-mails, meeting minutes and reports etc.Providing full secretarial and administrative support to Project Team

REQUIRED EXPERIENCE:

Have an experience in Document Control and different DMS (Document Management System)Desire and commitment to work within the construction environment.

WHAT WE OFFER:

Competitive salaries and yearly appraisalsTravel expenses to locations outside of your contracted locationPerkbox giving you 24/7 access to perks, benefits, discounts and wellbeing tools3 x Life Assurance covered under the VVB Group Life Assurance schemePrivate Medical Insurance scheme, provided by BUPA, inclusive of an online private GP, plus health assessmentPension Scheme (4% ER and 5% EE)25 days holiday + bank holidaysTraining and Development Opportunities

VVB values the benefits of a diverse workforce and is committed to treating all prospective and current employees with dignity regardless of age, disability, gender reassignment, marriage and civil partnerships, pregnancy and maternity, race, religion, or belief, sex, or sexual orientation. All employees must demonstrate commitment and enthusiasm in promoting the principles of equality in employment and service delivery.

Does VVB sound like a company you would like to work for? Click apply and complete our application form.

NO EMPLOYMENT AGENCIES.