Summary

SUMMARY: The Diagnostic Imaging Data Coordinator is responsible for the design, coordination, and ongoing management of data systems that support quality assurance, regulatory compliance, and operational performance across all imaging modalities and campuses within Alameda Health System. This role ensures the accuracy, accessibility, and integrity of key data sets used for internal decision-making and external reporting, including documentation required for audits, accreditation, and regulatory surveys.

The Data Coordinator leads the development of quality tracking tools, supports performance benchmarking, and collaborates with clinical and operational leaders to analyze trends and inform process improvements. The role also acts as a subject matter expert in imaging-related data management and collaborates with stakeholders such as physicists, imaging leadership, compliance teams, and regulatory agencies to maintain readiness and transparency.

To support successful execution of department initiatives and systemwide data improvement efforts, Project Management Professional (PMP) and/or Lean Six Sigma certification (Green Belt or higher) is strongly preferred. These qualifications support structured project execution, process optimization, and data governance aligned with best practices and organizational goals.

This position reports to the Imaging System Director and plays a critical role in ensuring that the Diagnostic Imaging Department operates with high standards of accountability, regulatory compliance, and data-informed performance management.

DUTIES & ESSENTIAL JOB FUNCTIONS:  NOTE: The following are the duties performed by employees in this classification.  However, employees may perform other related duties at an equivalent level.  Not all duties listed are necessarily performed by each individual in the classification.
 

1. Regulatory & Quality Data Oversight:

Oversee collection, review, and electronic filing of monthly modality QA logs across all campuses to ensure readiness for accreditation and regulatory surveys; Organize, archive, and maintain quarterly dosimetry reports and physicist documentation in accordance with Title 17 requirements; Maintain and update Title 17 physical and digital binders; incorporate Radiation Safety Officer feedback to ensure compliance; Track and report on regulatory and quality-related metrics, including provider fluoro licensing, Hot Lab access, Trophon logs, and ultrasound temperature monitoring. 

2. Compliance, Competency & Documentation:

Monitor department-wide compliance with annual and ad hoc staff competencies; maintain up-to-date documentation for audits and HR validation; Partner with Human Resources and Clinical Education to ensure documentation of onboarding, competencies, and licensure are complete and accessible; Support data readiness for Joint Commission, CMS, CDPH, ACR, and other audit activities. 

3. Reporting & Data Visualization:

Design, build, and maintain dashboards, trackers, and scorecards that capture operational, quality, and compliance metrics across diagnostic imaging; Leverage tools such as Excel, SQL, and data visualization software to present findings to stakeholders in clear, actionable formats; Prepare reports and executive summaries to inform improvement initiatives and organizational goal setting; Define and validate clinical quality indicators in collaboration with clinical and technical staff; assist in setting realistic, benchmark-based targets. 

4. Data Analysis & Decision Support:

Use descriptive statistics and trend analysis to monitor imaging department performance; identify and communicate opportunities for improvement; Analyze and interpret data for internal stakeholders to support performance improvement plans, policy development, and compliance reviews; Collaborate with clinical and operational leaders to define metrics, trace data logic, and drive consistency in reporting methodologies. 

5. Stakeholder Collaboration:

Serve as liaison to Radiation Safety, Quality, and Compliance departments regarding imaging documentation and data reporting expectations; Coordination with department managers and modality leads to aligning operational tracking with performance goals and regulatory requirements; Support public reporting, data submissions, and vendor communications related to regulatory and quality programs. 

6. Standardization & Systems Development:

Develop and implement standardized processes for data storage, retention, and retrieval across all campuses; Ensure data systems are secure, current, and aligned with HIPAA and hospital documentation standards. 

7. Other Duties as Assigned:

Contribute to departmental and system-wide initiatives related to data governance, performance benchmarking, and regulatory or accreditation readiness; Participate in continuing education, internal audits, and special projects as assigned by Imaging Leadership to support operational excellence, data integrity, and continuous improvement.

Perform additional responsibilities as required to meet evolving departmental operations, support cross-functional initiatives, or respond to emerging priorities involving data management, compliance, or quality reporting.

Any combination of education and experience that would likely provide the required knowledge, skills and abilities as well as possession of any required licenses or certifications is qualifying.

MINIMUM QUALIFICATIONS:

Required Education: Bachelor’s degree in health information management, Public Health, Healthcare Administration, Business, or a related field.

Preferred Education: Master’s degree in public health, Health Informatics, or a Quality/Regulatory-related discipline.

Required Experience: Minimum of three (3) years in a healthcare setting with responsibility for data management, quality analytics, or regulatory tracking.

Preferred Experience: Supervisory or lead-level experience in imaging or clinical operations.

Preferred Licenses/Certifications: Project Management Professional (PMP) certification and/or Lean Six Sigma certification (Green Belt or higher) are strongly preferred to support process improvement and operational efficiency initiatives.

 

The pay range for this position reflects the base pay scale for the role at Alameda Health System. Final compensation will be determined based on several factors, including but not limited to a candidate’s experience, education, skills, licensure and certifications, departmental equity, applicable collective bargaining agreements, and the operational needs of the organization. Alameda Health System also offers eligible positions a generous comprehensive benefits program.