A design firm in Chicago is looking to add a Design Coordinator to their team!

Job Description:

This individual is a liaison between regional representatives and internal teams to deliver an exceptional customer experience from project conception through post-installation.

Fields inquiries relating to the physical and technical aspects of productsCoordinates with internal teams to find solutions for unique products or installationsReceives, processes, and manages multiple incoming orders with unique requirements and timelinesCreates and maintains strong relationships with customers, sales reps, and designersCreates, runs, and analyzes sales and pipeline reportsControls project flow from project start through shipping phase by providing administrative direction for customers and various internal departments to ensure project is completed on schedule and within budgetAnalyzes initial project requirementsUpdates internal databases as project status changesProduces order acknowledgements for each projectMaintains and archives internal and external communication for each project using NetSuite and OutlookContinues to communicate directly with designers and engineers after project handoffFollows up on status of samples and drawings completed during quotation phaseWorks with Architectural Project Managers to establish large project timelines and phasingAttends weekly meetings with Production and Engineering to review time sensitive projectsLeads project intake meetings and communicates next steps and timelines with clientsUpdates customers on shop drawing status and requests additional information, as neededCommunicates tracking information to customer once project has shippedProvides support to assigned repsSends bi-monthly project reports to repsParticipates in showroom tours and events at the Merchandise Mart as needed

Qualifications:

Bachelor's Degree within Design, Architecture, or related fieldMinimum 2+ years of experienceExperience in a high-volume oriented roleExperience coordinating with designers, general contractors, sales team, specifiers, etc..Excellent communication, customer service, and multi-tasking abilities

Pay and Benefits

The pay range for this position is $32.69 - $35.58/hr.

Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Chicago,IL.

Application Deadline

This position is anticipated to close on Aug 20, 2025.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.