Job Description

1. Support MOE1&TEF HoDs in a professional way.

Manage DM’s calendar, business trip, signature folders in a proper wayPrepare meeting agenda & collect necessary slides in an initial wayComplete other tasks assigned by HoDs in time & report in an effective way.

2. Plan & organize MOE1&TEF department activity properly

Make department activity plans & carry out accordinglyOrganize department activities, eg: celebration, farewell, team building, annual party...Track entertainment budgetMaintain learning calendar in MOE1&TEFOrganize department workshop & acting as moderatorGood activities sharing between MOE1&TEF

3. Manage & optimize office environment & process   

Office 5S leading, support shopfloor 5S check, taking pictures and sending out OPLs.In charge of meeting rooms, public facilities, department assets & office environment…Management of coffee corner, book corner, public areas…Purchase necessary office goods

4. Support department daily issues

Order stationary for both departmentsSupport NEO training for new office employeesInternal car rental, traveling consulting, travel auditor, reimbursement auditor Support visitors’ invitation letter preparation, transportation, hotel booking, meeting agenda…VA orientation taking (making the list with managers together and take care of the feedback).Support local Expat during daily life in organizing and planning of various issues in ChinaInternal cooperation with PM, HRL, COR and other cross function.Expense rebooking

5. Other Coordination Task

FA Coordinator;IWC & Office renovation coordinatorOther tasks assigned by managerTake full responsibility in MOE1&TEF function area for the responsible issue.Escalation to MOE1&TEF head and get feedback in time.

QualificationsBachelor degree in English or business administration.Relevant working experience is preferred.Very good command in English (speaking & written), able to deal with people with different nationalities/cultures.Advanced computer skills for MS office, i.e. Excel, Power Point, Word.