Job Title: Department Admin Job Description We are seeking a dedicated and organized Department Admin to provide essential administrative support to the PTT Department. This role involves collaborating with the General Manager, Department Team Members, and other administrative staff across divisions. The ideal candidate will be responsible for a range of duties, including personnel support, budget management, and general administrative tasks. Responsibilities + Provide general administrative support to the PTT Department and collaborate with the General Manager and Team Members. + Assist with new hire setup, including desk preparation, access provision, and general onboarding support for team members. + Maintain department organization charts and evacuation lists for specific buildings. + Train new Powertrain Division Admins in collaboration with other division admins. + Manage indirect and direct operating budgets, including attending budget meetings, monthly status reporting, purchase requisition submission, and monthly accrual preparation. + Coordinate and assist with capital budget management, including tracking and maintenance activities. + Arrange and set up meetings, department events, and coordinate tours for executives and visitors. + Organize team-building events, department lunches, and other special occasions. + Order office supplies and manage supplies budget, making recommendations for purchases. + Arrange travel through the designated travel agency and handle occasional mail distribution. + Assist in special projects and cross-company communications for problem resolution. + Participate in administrative staff support meetings and provide backup for other department assistants. + Assist in IT systems maintenance and data storage/restructuring activities. Essential Skills + 3+ years of general office/department support experience. + Excellent verbal, written, interpersonal, and customer service skills. + Advanced knowledge of MS Teams, Excel, Outlook, Word, PowerPoint, and SharePoint. Additional Skills & Qualifications + Knowledge/proficiency with SAP/Ariba is strongly preferred. + A strong accounting/financial background is a plus. + Strong ability to work independently and collaborate with team members. + Ability to effectively communicate with team members at all levels. Work Environment The position is fully onsite in Ann Arbor, MI, with working hours from 9:00 am to 5:30 pm. This role offers a great opportunity to get your foot in the door with a long-term, open-ended contract that has the potential to become a direct position. Pay and Benefits The pay range for this position is $24.00 - $27.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Ann Arbor,MI. Application Deadline This position is anticipated to close on Oct 10, 2025. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.