Summary THIS IS A NATIONAL GUARD TITLE 32 EXCEPTED SERVICE POSITION. This National Guard position is for a DEFENSE TRAVEL ADMINISTRATOR(T32), Position Description Number D1915000 and is part of the AL USPFO, National Guard. ORGANIZATION: USPFO, MONTGOMERY, AL SELECTING OFFICIAL: MR. D. HAWTHORNE Responsibilities (1) Serves as the, Financial Defense Travel System Administrator (FDTSA) subject matter expert (SME), Defense Travel System (DTS) for the USPFO, and the state ARNG including its supported units. Responsible for authorizing and setting up the correct lines of accounting for payment of Government funds. Performs a variety of analytical, technical, and administrative work for substantive programs and support activities. These programs are funded through a number of sources such as reimbursable accounts and transfer of funds between organizations. Program and funding are unpredictable and subject to change throughout the fiscal year. This necessitates making frequent adjustments to budget estimates to different DoD organizations through the cross organization. Responsible for the control and coordination of all required actions to support successful deployments, operation and management of DTS for all military soldiers and Civilian employees using guidelines that often lack specificity due to changing mission requirements, i.e. changing travel destinations while en-route, delaying travel and foreign travel requirements. Functions include liaison between the USPFO/state ARNG and Defense Finance and Accounting Service (DFAS) Project Management Office (PMO-DTS), regarding the functional use of DTS, monitoring and maintenance of DTS as well as identifying and analyzing problem areas, etc. (2) Implements and manages the day-to-day activities during system operations (e.g. personnel data download and review, business process analysis, DTA training and Defense Accounting and Disbursing System (DADS) and Commercial Travel Office (CTO) connectivity). Applies knowledge of various automated systems and their applications to accomplish the tasks of the position, to provide input to long-range plans for automation, to use automation in the accomplishing the work of the DTS, and to support the assurance that the requirements of automated systems (data standards, security, etc) are met. Coordinates development of traveler profiles, organizational data, reporting, budgetary, and document flow procedures in DTS. Ensures system requirements and activities necessary to achieve the objectives are identified, met and resolved, including all technical, administrative and/or operational problems and conflicts. Monitors functional aspects of the DTS to ensure continued successful operation. (3) Responsible and accountable for the state ARNG's data requirements, including the user profiles, organization hierarchy, routing groups, per diem rates and Lines of Accounting, etc. Maintains database of user information and controls user access to Privacy Act Information and travel documents. Coordinates with each tenant organization and/or subordinate unit to identify an Organizational DTA (ODTA) for managing each organization's fielding and operational DTS requirements. Establishes the Certifying Officer appointment process. Establishes and manages a training program for ODTA's, Authorizing Officials/Certifying Officials (AO/CO) etc. Ensures accountable officials and certifying officials have been appointed in writing. (4) Researches the Federal Travel Regulations to help resolve employee issues and complex problems associated with travel. Acquires and updates personnel data used to establish traveler profiles in DTS. Maintains updates to DTS database when changes occur due to personnel actions within the main organization. Manages the administrative setup structure within DTS and controls access to the major modules of DTS relevant to the access levels, i.e., organizational data and lines of accounting Analyzes travel documents and reports available in the DTS. Develops and formalizes help desk policies, processes, and procedures. (5) Performs a variety of budgetary and administrative functions in implementing the organization's travel program, policies, and procedures. Maintains the correct Lines of Accounting in DTS to corresponding fiscal year budgets. Monitors and updates budget data on a continuous basis. Modifies elements within the Lines of Accounting to reflect the new fiscal year data and determines what method should be used to transfer the LOAs during year end conversion. Coordinates with the USPFO Comptroller Division, Pay and Exam Supervisor for the collection of DTS traveler debts. Identifies system problems, discovers alternate solutions and recommends corrective actions. Prepares DTS information to all organizations within the state's ARNG and gives briefings as required. Initiates formal and informal correspondence and directives. Develops/revises travel standard operating procedures and reports that relate to TDY issues, processes, and procedures. (6) Performs other duties as assigned. PLEASE CONTACT HRO FOR COMPLETE POSITION DESCRIPTION. Requirements Conditions of Employment Qualifications MILITARY REQUIREMENTS: This is an excepted service position that requires membership in a compatible military grade in the Alabama Army National Guard. Applicants who are not currently a member of the Alabama Army National Guard must be eligible for immediate membership. If you are not sure you are eligible for military membership, please contact an Alabama Army National Guard recruiter at 800-464-8273 prior to applying for this position. MAXIMUM MILITARY RANK:O-3 and below, W-3 and below, E-8 and below EXPERIENCE REQUIREMENTS: Each applicant must fully substantiate (in his/her own words) that he/she meets the requirements of the Specialized Experience listed below: Otherwise, the applicant will be considered unqualified for this position. DO NOT COPY THE VACANCY ANNOUNCEMENT OR THE POSITION DESCRIPTION. DOING SO MAY RESULT IN DISQUALIFICATION FOR THE POSITION. GENERAL EXPERIENCE: Progressively responsible clerical, office, or other work that indicates ability to acquire the particular knowledge and skills needed to perform the duties of the position to be filled. SPECIALIZED EXPERIENCE:1 year equivalent to at least next lower grade level. Experience that equipped the applicant with the particular knowledge, skills, and abilities (KSA's) to perform successfully the duties of the position, and that is typically in or related to the position to be filled. To be creditable, specialized experience must have been equivalent to at least the next lower grade level. Applicants who have the 1 year of appropriate specialized experience, as indicated in the table, are not required by this standard to have general experience, education above the high school level, or any additional specialized experience to meet the minimum qualification requirements. Experiences gained through military technical training schools or civilian academic courses are included in the one-year on-the-job experience. Must have fundamental working experiences with a validated understanding of the basic principles and concepts of the occupational series and grade. KNOWLEDGE REQUIRED: --Knowledge of and skill in applying employing organization's missions, functions, goals, objectives, work processes, and sources of funding; commonly used budget and/or finance practices, procedures, regulations, precedents, policies, and sources of factual data about budgeting and/or finance matters relevant to assigned tasks, to perform analysis of problems, discover alternative solutions , and to make significant recommendations. --Knowledge of the USPFO organization, mission, and functions. A thorough understanding of management, organization, and resources utilization and policies and principles. --Knowledge of state ARNG and its supported organization, mission, functions, and applicable DOD and Federal regulations and rules for application to financial management systems and of transportation entitlements rules and procedures. --Skill and knowledge to communicate effectively, orally and in writing, to resolve difficult issues and/or problems, to provide advice and assistance on financial management and accounting matters relevant to DTS, to conduct training and briefings, as well as to exercise tact and diplomacy in all contacts with DFAS, PMO-DTS, major subordinate commands within the state, Directorate staff, and NGB. --Knowledge of and the ability to use automated system software capabilities (i.e. excel, access) to review, report and process financial data as required. --Skill and ability to maintain internal control procedures to prevent fraud, waste, and abuse which involve a review through internal checks to ensure compliance. --Knowledge of military and civilian pay entitlements and allowances, and military and civilian travel entitlements. --Skill and ability to serve as an expert and consultant to state AG Staff, USPFO and major subordinate Commanders to advise on integrating the function on financial debts, finance regulations, and government credit card regulations. --Knowledge to resolve problems characterized by their importance and severity of the soldier's debts. Education Generally, not applicable Additional Information If you are a male applicant who was born after 12/31/1959 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency (https://www.sss.gov/RegVer/wfRegistration.aspx). **This position may be authorized a recruitment or relocation incentive for up to 25%. All incentives must be approved prior to the employee in processing.**