Job Title: Deductions Specialist (Accounts Receivable Coordinator)
Job Description

The Deductions Specialist will focus on analyzing, researching, and clearing customer deductions within a fully integrated ERP environment while supporting the broader Accounts Receivable function. This role requires hands-on experience with accounts receivable processing for major grocery retail customers and the ability to work both independently and collaboratively in a fast-paced, highly interconnected team. The specialist will ensure timely and accurate deduction processing, help prevent recurring issues, and maintain strong communication with internal and external stakeholders.

ResponsibilitiesAnalyze, categorize, code, and clear customer deductions accurately and in a timely manner for assigned accounts.Develop deep expertise in the company’s AR processes, JDE (or similar ERP), and the behaviors and payment cadence of assigned customers.Research and document deductions to confirm that the appropriate deals and promotions are correctly entered in the trade funds management program (Blue Planner) and related systems.Identify invalid deductions, gather supporting documentation, and clearly demonstrate to customers when repayment is due, following up to collect outstanding amounts.Communicate proactively with stakeholders across departments (such as sales, customer service, transportation, and warehouse) to collect, analyze, and confirm all necessary information before processing transactions in JDE and Blue Planner.Maintain organized records by gathering, filing, and storing all documentation relevant to deduction processing and accounts receivable activities.Identify root causes of invalid or recurring deductions and recommend methods and process improvements to prevent future issues whenever possible.Provide inter- and intra-departmental support, fostering productive working relationships with internal teams, brokers, and customers.Handle all internal and external contacts, including calls, virtual meetings, and customer portals, in a professional and courteous manner.Assist with accounts receivable special projects as needed, supporting broader departmental goals and process enhancements.Support cash application activities and general accounts receivable processing when required.Prepare and deliver reports and information to appropriate stakeholders upon request, using Excel and other reporting tools.Collaborate closely with the AR team to ensure timely and accurate completion of daily transactional work in ERP and trade management systems.Leverage knowledge of brokerage payments to help manage and process brokerage-related transactions when applicable.Essential SkillsAt least 2 years of accounting or accounts receivable experience, preferably in a high-volume, ERP-driven environment.Hands-on accounts receivable experience, including collections, deduction processing, chargebacks, and cash application.Experience working with fully integrated ERP systems such as SAP, JDE, NetSuite, Sage, or similar platforms.Experience doing business with grocery retail customers (for example, large chains and regional markets).Proficiency in Microsoft Excel, including the use of pivot tables for reporting and analysis.Proficiency in Microsoft Office applications, including Excel, Word, and PowerPoint.Ability to analyze, reconcile, and resolve complex deductions, claims, and account discrepancies.Strong skills in financial analysis, pricing and invoicing review, and aging report management.Experience with data entry, reporting, and reconciliation within accounts receivable and banking-related processes.Solid understanding of JDE or other ERP systems and trade management tools, including trade funds management programs.Strong communication skills with the ability to interact effectively with stakeholders at all levels and ask for help or escalate issues when needed.Ability to manage and maintain inter-departmental processes and procedures effectively, ensuring accurate and timely information flow.Customer service mindset with the ability to handle inquiries and issues professionally and courteously.Additional Skills & QualificationsHigh school diploma required; a two-year degree in accounting, finance, business, or a related field is preferred.Experience with trade funds management tools such as Blue Planner or similar systems is highly beneficial.Experience managing and processing brokerage payments is a plus.Background in collections, chargeback analysis, pricing validation, and claim resolution is advantageous.Familiarity with customer portals and virtual communication tools for interacting with brokers and customers.Ability to work both independently and as part of a collaborative team, recognizing how individual work impacts downstream processes.Strong organizational skills with attention to detail and a commitment to accuracy and timeliness.Comfort working in a transforming, growth-oriented environment with evolving processes and systems.Work Environment

This is a full-time, onsite position in an office setting, working Monday through Friday from 8:00 a.m. to 5:00 p.m. The role operates within a collaborative Accounts Receivable team that values accuracy, timeliness, and cross-functional partnership with departments such as sales, customer service, transportation, and warehouse operations. The team uses integrated ERP systems (such as JDE, SAP, NetSuite, or Sage), trade management tools like Blue Planner, and Microsoft Office (including Excel with pivot tables) to complete daily transactional work and reporting. Communication with brokers and customers occurs via phone, virtual channels, and customer portals. The dress code is business casual, and jeans are acceptable when paired with a neat shirt and appropriate shoes. The broader environment reflects a long-standing, agriculture-focused organization that is undergoing a significant transformation, offering the opportunity to contribute to modernizing processes while working with experienced, long-tenured AR professionals who take pride in delivering precise and timely results.

Job Type & Location

This is a Contract to Hire position based out of Stockton, CA.

Pay and Benefits

The pay range for this position is $25.00 - $26.00/hr.

Eligibility requirements apply to some benefits and may depend on your job\n classification and length of employment. Benefits are subject to change and may be\n subject to specific elections, plan, or program terms. If eligible, the benefits\n available for this temporary role may include the following:\n\n
• Medical, dental & vision\n
• Critical Illness, Accident, and Hospital\n
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available\n
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)\n
• Short and long-term disability\n
• Health Spending Account (HSA)\n
• Transportation benefits\n
• Employee Assistance Program\n
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Stockton,CA.

Application Deadline

This position is anticipated to close on Apr 28, 2026.

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\n\nAbout Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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