JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

Duties and responsibilities

Key Responsibilities

Tenant Relations

Assist in implementing the “We Care” program comprising several customer care initiatives e.g. Tenant’s Welcome/Birthday/Anniversary treats and ensure these are kept to the timelines.Conduct/attend regular meetings with tenants and to draft and circulate minutes of meeting within 3 working days after meeting.Assist with new tenants’ business commencement i.e. handing over; orientation / induction, official openings, welcome hamper basket, etc.Attend to general and building enquiries from tenantsHandle escalated feedback from tenants, work with respective departments to resolve the issue timely and as a teamProvide support and attendance for tenants’ events and activities such as Fruit Day, Tenants’ Treats and Tenants’ NightsReview and vet Tenant E-Handbook and Induction and Website (tenant information only) to ensure information are kept up to dateAssist in conducting annual tenant surveys for office and retail tenants including developing the survey forms, soliciting participation/response, providing analyses, suggestions to improve service level and follow up with tenants on appropriate responses .Draft and disseminate relevant circulars and notices to tenants as and when requiredMaintain and update tenants’ contact information regularly. These include directory listings, mailing list, key contact person, emergency contacts, fire wardens, etc.Carry out ad-hoc tasks that may be assigned as when needed

Concierge Operations

To lead, guide and mentor the Concierge to deliver consistent and good performanceTrain new concierge on roles and responsibilities including system operationsEnsure all payments are processed and paid timelyPrepare monthly customer care reports

Administration

Manage the application and sale of season, hourly and complimentary parking tickets including handling all enquiries, verifying, billing and reconciling  payments.Maintain proper office filing system (soft & hard)Assist managers in procurement including obtaining quotations for related work and services.Prepare and follow up on Expense Approval processAssist to track and update expenses where applicableAssist in contracts management and documentationTrack and monitor term contracts and licence expiriesAssist to prepare monthly management reports.

Operations

Conduct regular cleaning inspections at toilets, lift lobbies and common areas with cleaning contractorWork closely with Centre Management team to identify and rectify defects in the toilets, lift lobbies and common areasTrack project cleaning documentation such as work approval, work order, inspection checklist, and payment processAssist other divisions and any ad hoc projects or assignments as and when necessary

Key Competencies & Performance Measures

Strong customer service orientation with pride of workExcellent grooming presentationGood attendance and punctuality at work essential  Confident and comfortable to handle corporate clients including senior level managersOpen and able to build rapport and trust quicklyProactive and solution oriented, friendly with assertive but personable natureInitiative and able to work independentlyAble to work under pressure and meet set timelinesExperience in using Microsoft office – word, excel & power-point Manage service delivery as per agreed SLAAchieve KPI and SLA targetsCompliance with standards and audit requirements

Required Qualifications & Experience

Minimum Diploma holder with 3-5 years’ working experience in the service industry, preferably in airline, 5-star hotel and high-end retail brandsExcellent interpersonal skills to manage diverse range of service providers and Client representativesPossess strong verbal and written communication skills Experienced in handling administrative workPossess initiative and professionalism with the ability to organise, prioritize work and work independentlyAble to multi task with good time management skills

Location:

On-site –Singapore

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

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Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.