Client Service Representative

At VCA Castle Hills Companion Animal Hospital , we are passionate about providing compassionate, high-quality veterinary care to both our patients and the people who love them. Our Client Service Representatives play a vital role in creating a welcoming, supportive experience for every client who walks through our doors or calls our hospital.

Position Summary

The Client Service Representative (CSR) is the first point of contact for our clients and serves as a key liaison between pet owners, veterinarians, and support staff. This role requires exceptional communication skills, professionalism, empathy, and the ability to multitask in a fast-paced environment.

Key Responsibilities

Greet clients and pets warmly in person and over the phone

Schedule appointments and manage the hospital’s appointment flow

Answer incoming calls, address client inquiries, and relay messages accurately

Process payments, estimates, and invoices with accuracy

Communicate treatment plans and hospital policies clearly and compassionately

Maintain accurate client and patient records

Support the medical team by ensuring smooth front-desk operations

Handle sensitive or emotional situations with empathy and professionalism

Qualifications

Previous customer service experience required (veterinary or medical field preferred)

Strong communication and interpersonal skills

Ability to remain calm, organized, and professional in a busy environment

Compassion for animals and their owners

Basic computer skills and ability to learn practice management software

Team-oriented mindset with a positive attitude.

What We Offer

Competitive pay based on experience

Supportive and team-focused work environment

Opportunities for growth and development within the veterinary field

Employee pet care discounts

Ongoing training and mentorship

We offer competitive compensation and great benefits for eligible employees, including medical/dental, generous personal pet care discounts and more!

If you are a current associate, you need to apply through our internal career site. Please log into Workday and click on the Jobs Hub app or search for Browse Jobs.

Benefits: We offer competitive compensation along with a comprehensive benefits package, including medical, dental, vision and paid vacation/sick days, 401(k), generous employee pet discounts and more!

The information in this position description indicates the general nature and level of work to be performed. It is not designed to be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of associates assigned to this job. Management reserves the right to revise the job description or require that other tasks be performed when the circumstances of the job change (for example, emergencies, change in personnel, workload, or technical development).

We are proud to be an Equal Opportunity Employer - Veterans / Disabled. For a complete EEO statement please see our career page at vcacareers.com.