CPW PROGRAM ASSISTANT II / Non-Motorized Grant Administrator - (Littleton, CO) Print (https://www.governmentjobs.com/careers/colorado/jobs/newprint/5074907) Apply  CPW PROGRAM ASSISTANT II / Non-Motorized Grant Administrator - (Littleton, CO) Salary $58,872.00 - $76,536.00 Annually Location Douglas County, CO Job Type Full Time Job Number PMA 00516 09/2025 Department Department of Natural Resources Division Colorado Parks & Wildlife Opening Date 09/16/2025 Closing Date 10/1/2025 11:59 PM Mountain FLSA Determined by Position Type of Announcement This position is open only to Colorado state residents. Primary Physical Work Address Hybrid: 13787 S Hwy 85, Littleton, CO 80125 FLSA Status Exempt; position is not eligible for overtime compensation. Department Contact Information Patrick Warnes patrick.warnes@state.co.us Salary Note Although the full salary range for this position is provided, appointments are typically made at or near the range minimum. Hiring Pay Rate Please note that all employees new to the State Personnel System are paid on a bi-weekly basis. How To Apply Please submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed. + Description + Benefits + Questions Department Information This posting is only open to residents of the State of Colorado at the time of submitting your application. Consider joining the dedicated people of the Colorado Department of Natural Resources. It’s our mission to manage and conserve Colorado’s natural resources for the benefit of people today – and tomorrow. That means we have to balance development with conservation so the state we all love provides similar opportunities for our children and their children. We invite you to explore our website at https://dnr.colorado.gov/about-us to find out more about the work we do to manage Colorado’s natural resources for today – and tomorrow. The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. In addition to offering rewarding, meaningful work, we offer: + Medical and Dental plans + Strong, flexible retirement plans including PERA Defined Benefit Plan or PERA Defined Contribution Plan, plus pre-tax and Roth 401K and 457 plans + Paid life insurance + Short- and long-term disability coverage + Employee Wellness programs + Flexible Spending Accounts + Health Savings Accounts + 11 paid holidays per year plus generous vacation and sick leave + Flexible work schedule options and remote-work options + Career advancement opportunities throughout the State system + Some positions may qualify for the Public Service Loan Forgiveness Program (https://studentloans.gov/myDirectLoan/pslfFlow.action#!/pslf/launch) . COLORADO PARKS AND WILDLIFE (http://cpw.state.co.us/) Our Mission is to perpetuate the wildlife resources of the state, to provide a quality state parks system, and to provide enjoyable and sustainable outdoor recreation opportunities that educate and inspire current and future generations to serve as active stewards of Colorado's natural resources. Recognizing that 90% of Coloradans routinely access trails in Colorado, the Colorado Parks and Wildlife Divisions’ (CPW) Trails Program exists to serve all trails interests in Colorado including riding, hiking, equestrian, hunting, fishing, and persons with special needs in its efforts to connect parks, federal lands and other trail systems into a statewide trails network. The work unit exists to administer the State Trails Program, addressing both non-motorized and motorized trail interests established under Colorado Revised Statutes § 33 Article 11, Article 14 and 14.5. The program provides between $9-15 million annually to local, state, tribal, and federal governmental agencies; recreation and school districts; and nonprofit organizations. In addition to funding, the program provides training, education, planning and technical assistance to promote the creation and stewardship of a statewide system of trails. Description of Job Coordinates with the CPW and the Department of Natural Resources (DNR) accounting staff, governmental political subdivisions (local, county, state, and federal), non-profit organizations and volunteer groups in administering the non- motorized trails program funding allocations. Principal responsibilities include promoting the trails program statewide, reviewing grant proposals, preparing contracts for grant execution, monitoring projects funded from grants for progress and completion, recommends policies and procedures to improve the grant application, project tracking and completion processes, provides technical assistance to applicants and grantees, works with the Trails Program administrators, program subcommittees, organized industry affiliates and advocates to efficiently distribute funding allocations, implement program requirements and rules, support the STC and PWC funding decisions and implement agency decisions. Specific duties include, but are not limited to: Grant Oversight, Management, and Project Audits Principal administrator of the non-motorized grant application, review and award process, billing and reimbursement, and contract closeout for grants funded by GOCO and the Federal Highway Administration’s Recreational Trails Program (RTP). Updates internal tracker for Trails in State Parks projects, and, when assigned, actively administers payments for projects with federal funding, coordinating billing with DNR and our Federal partners. Conducts grant application creation and revisions. This includes preparing applicant guides and instructions, application revisions and creating/editing fillable forms for applicants. Provides information, support and advice to grant applicants regarding project proposals. Conducts initial screening of grant applications to ensure program requirements are met prior to distribution to the grant review subcommittees. + Provides technical support to the review subcommittees in the ranking and scoring of grant applications and participates in the funding allocation recommendations. + Ensures that grant budgets, expenditures, and grantee match funding complies with contract specifications by reviewing receipts and justification materials submitted by the grantees. Reviews and approves receipts/bills for grantee payments, tracks expenditures of grant awards, reviews and approves grant match documentation in compliance with funding requirements. + Prepares and submits grant reimbursement requests in CORE and Federal financial system. + Works with GOCO and the Federal Highway Administration to prepare and submit state grant applications, scope of work and budget change requests. + Principal coordinator for Federal Highway Administration’s financial system, FMIS. This includes entering new projects, auditing billing statements from DNR and managing close out procedures. Responsible for managing all RTP grants in FMIS (non-motorized and motorized). + Maintains and updates the non-motorized grantee and administrator procedure manuals. Supervises 1-2 temporary employees hired to assist with grant management, reimbursement requests and other duties as assigned. + Primary contact for Trails fleet vehicles, entering and verifying monthly odometer readings in the CARS app and managing any needed maintenance or repairs. Reconcile Trails Program Manager’s OneCard expenses via USBank and SARA platforms. Purchasing and Contract Management Manages the contracting and personal services, both state and federal procurement processes for the Non-Motorized trail program’s administrative accounts. Exercises discretion and judgment to determine appropriate commitment documents. + Prepares/submits RQS documents in CORE for contract and purchase order creation. + Submits RQS amendments for changes to the projects (time extensions, funding changes). + Serves as the initial contact to city, state, county, federal, non-profit organizations, and the program manager to execute timely processing of GOCO and RTP procurement documents, assisting with LWCF documents as needed. Coordinates, as the principal liaison for the Non-Motorized Trail program, with the CPW and DNR Controllers, Risk Management and state purchasing to ensure compliance. + Tracks and applies state, departmental and division policies including the Colorado Contracts Procedures Manual, Colorado Revised Statutes, Code of Colorado Regulations, Policy Letters, Federal Policy Regulations and OMB circulars, and CORE Manual. Prepares contract and purchase order amendments to extend, change the scope of the project, or increase or decrease grant awards. Inspections and Reports Verifies project work complies with federal and state regulations and funding requirements. Provides reports as requested to the public, State Trails Committee, Financial Services, DNR Accounting and CPW staff. Maintains tracking databases for all non-motorized grants with GOCO and RTP funding. + Works with Federal partners and DNR personnel on federal grant administration, auditing and verifying billing for grants and entering appropriate information in the federal grant financial systems (FMIS). Works directly with the CPW Budget Analyst on funding for new grants, reviewing older projects and unused monies that can be reworked into new grants. Works with Federal Highway Administration (FHWA) Program Manager to request spending authority on new grants selected for RTP funding for all Trails Program grants (Non-Motorized, Motorized, Snowmobile Program). Enters new RTP grant requests in the Federal Management Information System (FMIS), working with staff and FHWA Program Manager to determine correct funding streams and coding. + Reconciles funding allocations, billing and other actions needed in FMIS with FHWA Program Manager. Audits federal bills received from DNR prior to submission to FHWA for reimbursement. + Audits federal bills received from DNR prior to submission to NPS for reimbursement (Trails in State Parks projects). Close out RTP grants in FMIS, submitting appropriate information and SF425 - Federal Financial Report. Research and complete annual FHWA report with correct data for federally funded grants. + Research and complete annual GOCO report with correct data. Prepares feature article to highlight a GOCO funded Trails grant project. Submit quarterly and final reports in federal system Grant Solutions for internal Trails in State Parks grants funded with LWCF monies. + Develops and maintains an annual inspection process for trail grant projects. Periodically verifies project work is finalized, and the funded projects comply with federal and state regulations and funding requirements. In cooperation with the regional trail coordinators, authorizes inspection documents that approve final payment to the grantees. + Reviews and updates inspection reports to ensure budgets balance with the State of Colorado, DNR accounting, and the motorized trails program. Provide reports as requested to the public, CPW, the Department of Natural Resources (DNR) accounting staff, governmental political subdivisions (local, county, state, and federal), non-profit organizations and volunteer groups, State Trails Committee, Parks Finance, and State Parks staff. Funding Allocation and Budget Management Develops annual capital construction and operating decision documents for the Non-Motorized Trails Program budget allocations based on projected revenue. Recommends spending authority from DNR administrators and appropriation set up in CORE. Requests grant setup in CORE. + Tracks appropriations, expenditures, encumbrances and uncommitted funds and tracks up-to-date balances. Periodically, reconciles fund balances between CORE, Colorado’s data warehouse and federal records. + Develops systems to check and balance financial allocations to assure fiscal responsibility, applying federal, state and agency contracting procedures, including but not limited to procurement rules, methods, fiscal rules and internal policies for the audit control of accounts. Identifies errors and initiates actions, while working closely with the CPW and DNR accounting staff and controllers, to ensure fiscal rules are met; suggests rule revisions as needed. Manages the fiscal authorizations to the non-motorized trails programs. State Trails Committee and Grant Review Subcommittee Meetings Assists with the oversight and guidance of the STC. + Reviews and assists the STC’s grant review subcommittees in the ranking of grant applications; participates in the funding allocation decisions. Assists with the development of action items for the STC and the PWC. Assists with the coordination of all STC meetings and business as well as the STC grant review subcommittee meetings. + Periodically, act as the events coordinator to set up facilities, services and logistics for the STC and subcommittee meetings. Periodically records, edits, validates, archives minutes of the STC, and posting documents to the State Trail web pages. + Coordinates the non-motorized grant review subcommittees in grant ranking, project selection and budget development. + Conducts initial screening of non-motorized grant applications. + Provides technical support to the STC regarding questions or issues on regulations, statutes, legislation and state rules. Responds and reacts to STC or subcommittee members upon reques t. Outreach and Program Support Outreach Represents the CPW Trails Program to promote a statewide trail system for multiple trail uses. Provides technical assistance in development, advertising, and marketing of infrastructure and non-infrastructure proposals to increase the number of trails in Colorado. + Responds to public inquiries regarding trail related questions and issues in Colorado. Assists in the maintenance of the CPW Trails web site by providing educational and informational content for the Non-Motorized Trail Program. Manage and coordination agency participation in trade shows that feature information regarding the non-motorized trails program. Manage the development of educational materials such as brochures, guidebooks, press releases, media and radio. + Monitors the State Trails Program web pages and submits edit requests to the web team to keep Program information up-to-date for online readers, Federal partners and DNR/CPW staff. + Monitor and respond to email messages in the shared Trails inbox, especially those related to e-bikes, forwarding other messages as needed. Manages the annual ‘First Day Hikes’ events on New Year’s Day, soliciting interest from State Park managers, ordering marketing giveaways and shipping materials to the parks. + Primary contact for Trails fleet vehicles, entering and verifying monthly odometer readings in the CARS app and managing any needed maintenance or repairs. Reconcile Trails Program Manager’s OneCard expenses via USBank and SARA platforms. Other duties as assigned. Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights Minimum Qualifications Education/Licensure/Certification/Experience: Five (5) years of relevant experience in Natural Resource management, Public Administration, business administration, program management, or grant administration. Education and Experience: A combination of related education in Natural Resources, Outdoor Recreation, Public Administration, Business, Program Management/Project Management and/or relevant experience in Natural Resource management, Public Administration, business administration, program management, or grant administration equal to five (5) years Class Code: Program Assistant (https://dhr.colorado.gov/class-description-and-minimum-qualifications-for-h4r-program-assistant) Preferred Qualifications + Current or former State experience relevant to this position + Demonstrated experience working with government agencies on grant and/or administrative programs + Strong oral and written communication skills to effectively convey complex issues in a concise manner with land managers, funding partners, grant applicants, and stakeholders + Knowledge and experience with the state’s financial procedures and systems + Familiarity with outdoor recreation funding opportunities, especially grant programs + Experience working with land managers and stakeholders on outdoor recreation projects + Strong analytical, and inductive and deductive reasoning + Enthusiastic, energetic, optimistic, positive attitude, innovative thinking + Adaptable and open to change Required Competencies + Strong interpersonal skills including building collaborative environment + Enthusiastic, energetic, optimistic, positive attitude + Self-motivating, proactive, and able to prioritize and manage large volume of workload independently + Great work ethic, disciplined, conscientious, thorough, and diligent + Customer-service mindset, respectful, helpful + Possesses excellent problem solving ability and good judgment + Honest, trustworthy, dependable + Demonstrated organizational skills, including attention to detail and ability to prioritize work + Exceptional customer service and ability to develop and maintain professional relationships + Ability to work independently and take initiative by using critical thinking and problem-solving skills to identify solutions for customer or program challenges + Being reliable and punctual + Ability to perform under pressure, meet deadlines and be adaptable to changing assignments + Experience with Microsoft Office and Google docs Conditions of Employment + State of Colorado residency is required at the time of application. + Must possess and maintain a valid state of Colorado driver's license if operating a State vehicle. + Schedule is during normal operating hours of 8 a.m. – 5 p.m. Monday through Friday, with occasional evening/weekend work required. + Must be able to report to work at the primary work location. Flexible work arrangements may be offered. + This position will be asked to travel overnight once or twice a year for meetings. + Former State employees who were disciplinarily terminated or resigned in lieu of termination must disclose the information on the application and provide an explanation why the prior termination or resignation should not disqualify their application from the current position. (Please Note: Absent extraordinary circumstances, prior disciplinary termination or resignation in lieu of termination will disqualify the applicant from future State employment with DNR). + Pursuant to the DNR-120 Fleet and Driving Standards Administrative Directive (https://docs.google.com/document/d/1W0g2QAGmusbXBJzL3HxhGitIZOEKnwhrFnx9GqVcQHA/preview?tab=t.0) , any worker who will be expected to drive a State-owned vehicle is responsible for maintaining a safe driving record and a valid driver license prior to driving any State-owned vehicle. To be compliant with the new fleet vehicle policy, Motor Vehicle Records (MVRs) will be pulled for review for workers who: + Have an assigned State fleet vehicle + Are required to operate a vehicle as part of the position + Utilize a State fleet vehicle as a pool vehicle APPEAL RIGHTS: It is recommended that you contact the Human Resources Specialist listed below to resolve issues related to your possession of minimum qualifications. However, if you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director. An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email (dpa_state.personnelboard@state.co.us), postmarked in US Mail or hand delivered (1525 Sherman Street, 4th Floor, Denver CO 80203), or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the department’s action. For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board; go to spb.colorado.gov; contact the State Personnel Board for assistance at (303) 866-3300; or refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov under Rules. Supplemental Information The Assessment Process + All applications received by the closing of this announcement will be reviewed by an HR Specialist against the Minimum Qualifications in this announcement. + Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process. Part of, or all of, the comparative analysis for this position will be a structured application review by Subject Matter Experts. + Resumes, cover letters and other attachments are not considered as part of initial reviews, therefore, it is important to document in your application your education, experience, minimum qualifications, and preferred qualifications as outlined in the job announcement. + Please thoroughly answer all supplemental questions (if listed) since question responses may be evaluated for content, writing ability, spelling, grammar, and effective communication. + This recruitment may involve additional testing and/or exams to arrive at the top group for interviews. Equity, Diversity, and Inclusion The State of Colorado strives to create a Colorado for All by building and maintaining workplaces that value and respect all Coloradans through a commitment to equal opportunity and hiring based on merit and fitness. The State is resolute in non-discriminatory practices in everything we do, including hiring, employment, and advancement opportunities. The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law. The Department of Natural Resources is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, at dnr_hr_employeebenefits@state.co.us The State of Colorado strives to create a Colorado for All by building and maintaining workplaces that value and respect all Coloradans through a commitment to equal opportunity and hiring based on merit and fitness. The State is resolute in non-discriminatory practices in everything we do, including hiring, employment, and advancement opportunities. ADAAA Accommodations Any person with a disability as defined by the ADA Amendments Act of 2008 (ADAAA) may be provided a reasonable accommodation upon request to enable the person to complete an employment assessment. To request accommodation, please contact our Benefits Specialist at dnr_hr_employeebenefits@state.co.us at least five business days before the date that any accommodation will be required to allow us to evaluate your request and prepare for the accommodation. You may be asked to provide additional information, including medical documentation, regarding functional limitations and type of accommodation needed. Please ensure that you have this information available well in advance of the assessment date. The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: www.colorado.gov/pacific/dhr/benefits Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon. 01 The Colorado Constitution, Article XII, Section 13 requires that APPLICANTS for state classified government jobs be residents of Colorado at the time of application, unless this requirement is waived by the State Personnel Board (DPA). A residency waiver was not issued by DPA for this announcement. For more information, please see the FAQ's at: https://careers.colorado.gov/how-to-apply. Are you a current Colorado resident? + Yes + No 02 Current and former State Personnel System employees who were disciplinarily terminated, resigned in lieu of termination, or who were deemed to have resigned without notice (Board Rule 7-5, Automatic Resignation) must disclose this information on the application. + I am not a current or former State of Colorado classified employee. + I am a current or former State of Colorado employee but have NEVER been disciplinarily terminated, resigned in lieu of termination, or deemed to have resigned without notice (Board Rule 7-5, Automatic Resignation). + I am a current or former State of Colorado employee and have been disciplinarily terminated, resigned in lieu of termination, or deemed to have resigned without notice (Board Rule 7-5, Automatic Resignation). NOTE: Failure to disclose this information and/or falsification of Application materials may result in being removed from consideration for this position. 03 Former State employees who were disciplinarily terminated or resigned in lieu of termination must disclose this information on the application. In the space below, please provide an explanation as to why the prior termination or resignation should NOT disqualify you application from the current position (if not applicable, please enter "N/A"): 04 Do you currently have at least a Bachelor's degree in business administration, program administration, natural resource management, project management or other field of study related to the duties of this position? (Note: degree not required if substituting experience for education) + Yes + No + I have a Bachelor's degree but it is not in a field of study related to the duties of this position. 05 Please select which range most accurately reflects your years of professional experience in program or grant administration/management: + No experience yet + 0 to less than 1 year + 1 year but less than 2 years + 2 years but less than 3 years + 3 years but less than 4 years + 4 years but less than 5 years + 5 years but less than 6 years + 6 years or more 06 Please describe how your education and experience translates to your ability to successfully perform this position's job functions. 07 Please describe an experience where you had to effectively communicate a complex topic in a concise manner. 08 Please describe an experience where you successfully collaborated as a member of a work team to solve a problem. 09 Please describe your professional experience in program or grant administration/management. Include any experience you have related to reviewing grant proposals, preparing contracts, monitoring projects, grant tracking/completion, and working with program administrators. 10 Please briefly describe why you're interested in this position and working for Colorado Parks & Wildlife: 11 All applications received by the closing of this announcement will be reviewed by an HR Specialist against the Minimum Qualifications in this announcement. Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process. Part of, or all of, the comparative analysis for this position will be a structured application review by Subject Matter Experts. Resumes, cover letters and other attachments are not considered as part of initial reviews, therefore, it is important to document in your application your education, experience, minimum qualifications, and preferred qualifications as outlined in the job announcement. Please thoroughly answer all supplemental questions since responses may be evaluated for content, writing ability, spelling, grammar, and effective communication. This recruitment may involve additional testing and/or exams to arrive at the top group for interviews. + I acknowledge this receipt of this notice. Required Question Employer State of Colorado Address See the full announcement by clicking the "Printer" icon located above the job title Location varies by announcement, Colorado, -- Website https://careers.colorado.gov/ Apply Please verify your email addressVerify Email