Job Title

Cost Control Senior Specialist

Job Description Summary

Validate and control all invoices and document all potential subtenant recharges relating to the operational costs of the properties occupied by Cushman & Wakefield's GOS clients in order to enable them to realize the maximum operational cost saving and prevent any additional funding or penalty cost.

Job Description

Other professional qualifications required for filling the position:

BSC/MSC degree is required or can be exchanged with relevant real estate operation experience in international environment

Finance/economics degree is an advantage

3 years relevant work experience is required

Finance processing or real estate operation experience in international environment is an advantage

Foreign language skills required for filling the position:

English language upper intermediate

Knowledge of any other European language is an advantage

Required skills for filling the position:

Excellent IT literacy

Client technology platform SME

Upper intermediate MS Office

Excellent written and verbal communication skills

Excellent problem-solving skills

Excellent analytical skills

Able to work independently and in a team

Incredibly strong work ethic

Flexibility during times of change

Ability to effectively prioritize and execute tasks in a high-pressure environment

Proactive, enthusiastic and willing to learn

Independent mindset and willing to make responsible decisions

High emotional intelligence

Responsibilities of the jobholder:

Enable the PSC and its Portfolio Administration Lease Finance Team to meet defined performance targets in relation to invoice review, authorization, and all aspects of Cost Control or any other Lease Finance activity as required

Supports the junior resource working on the processes and responsible for stabilizing and improving the Cost Control processes with focus on invoice review, authorization, reconciliations, tenant recharges and reporting activities. Ensures that property expenditure reviewed and authorized on behalf of clients are correctly stated in the appropriate records, reconciliations, tenant recharges and reporting activities are actioned on time with the appropriate quality.

Regular tasks:

Daily and other BAU tasks to deliver

Day to day identification of quality issues and risks and escalation of such issues

Establish and maintain professional and effective working relationships with external and internal clients, colleagues and management

Carry out and validate service charge and other cost reconciliations

Minimise invoice volumes awaiting approval or being queried and minimise approval/query resolution times

Liaising with suppliers, managing agents and other 3rd parties to obtain legal documentation in relation to invoice queries

Regular reporting on property expenditures

Creditor and/or debtor account reconciliations

Carry out and validate appropriate tenant recharge calculations on time and in line with supporting legal documentation

Validating invoice header details and review, code and authorize and give final approval on invoices for payment

Investigating and resolving invoice queries

To provide advice / support to other team members to enable and ensure their contribution to outputs and adherence to procedures

Preparation and calculation of finance amendments to tenant/landlord accounts

Ensuring client requirements and Cushman & Wakefield quality procedures are followed

Collaboration with other departments (Data, AP, AR, Account Management)

Supporting the maintenance of BAU process documents

Cost Control query management

Supporting the team's back up structure

Internal and external audit support

Ad hoc reporting upon request

Assist in preparing monthly / quarterly reports & KPI reports (multiple clients)

Support, coach and participate in developing analyst and specialist colleagues

 

 

 

INCO: “Cushman & Wakefield”