Job Description
We are seeking a detail-oriented and customer-focused professional to serve as the Supplier Management & Corporate Card Coordinator. This role is responsible for managing vendor profiles, supporting corporate card administration, and ensuring compliance with corporate travel and expense policies. The ideal candidate will possess strong organizational skills, excellent communication abilities, and a proactive approach to problem-solving, along with a solid understanding of IRS rules regarding reportable income and 1099 compliance.
ResponsibilitiesCreate, update, and maintain vendor profiles in the procurement system.Collect and verify required documentation for vendor setup and payment processing.Ensure compliance with IRS regulations regarding reportable income and 1099 classifications.Understand thresholds for Form 1099-NEC and Form 1099-MISC, which will increase to $2,000 starting in 2026.Identify correct filing classifications and exceptions.Ensure proper documentation, such as W-9 forms, is collected and maintained.Process applications for Chrome River access and corporate travel/purchasing cards.Administer the corporate card program, including issuing, distributing, and tracking cards.Monitor card usage, manage card limits, and respond to fraud alerts.Generate and analyze reports related to card usage and compliance.Audit employee expense reports to ensure compliance with corporate policies and IRS guidelines.Provide guidance and training to employees on expense reporting procedures.Identify and escalate policy violations or irregularities.Triage and respond to internal and external inquiries related to suppliers, payments, and corporate cards.Deliver high-quality customer service across all levels of the organization.Collaborate with finance, procurement, and IT teams to streamline processes and resolve issues.Essential SkillsProven experience in supplier/vendor management, corporate card administration, or related finance operations.Understanding of IRS 1099 reporting rules, including reportable income thresholds and filing deadlines.Backup withholding requirements.Multiple filing classifications and exceptions.Familiarity with expense management systems like Chrome River and procurement platforms.Excellent organizational and time-management skills.High attention to detail and accuracy.Proficient written and verbal communication skills.Ability to work independently and collaboratively in a fast-paced environment.Proficiency in Microsoft Office Suite (Excel, Outlook, Word).Additional Skills & QualificationsExperience with Chrome River and similar expense management systems.Experience with procurement platforms.Work Environment
This position offers a hybrid work environment with 2-3 days in the office.
Pay and BenefitsThe pay range for this position is $35.00 - $35.00/hr.
Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a hybrid position in Washington,DC.
Application Deadline
This position is anticipated to close on Aug 15, 2025.
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\n\nAbout Aston Carter:\n
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
\n\nThe company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
\nIf you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
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