Coordinator II Residency Training Program, Anesthesiology-Administration **Galveston, Texas, United States** **New** Clerical & Administrative Support UTMB Health Requisition # 2505374 **Minimum Qualifications:** + Associate's degree or equivalent. 3 years related experience. **Job Description:** To perform a wide variety of professional duties in the management of all medical and House Staff programs. **Job Duties:** + Performs any related duties required to maintain efficient operations of the Anesthesiology Residency Program. + Collaborates with the Program Manager and the Program Director to assure that the program meets or exceeds accreditation requirements + Knows the current ACGME program requirements + Organizes and maintains residency training files + Assists with the preparation of documentation required for accreditation (Annual Program Evaluation, Semi-Annual Evaluations, Milestones, WebADS updates) + Manage and coordinates accreditation site visits + Maintain web-based ACGME surveys + Maintain ongoing communications with the GME office + Maintain evaluations and monitoring of Duty Hours through New Innovations **Collaborate with the Program Director and APD on didactics** + Schedule and compile semi-annual evaluations + Compile data for CCC meetings and take minutes + Coordinate monthly Well-Being Conferences. Assists in the ongoing management of the GME program budget + Maintain the Resident Development Fund which includes processing orders, reimbursements, and monitoring the budget. + Tracking of programmatic expenses + Oversight of the recruitment budget + Coordinates and processes fellow and faculty travel requests, arrangements and reimbursements, as well non-PO vouchers and internal billing requests, ensuring compliance with current UTMB Guidelines. **Onboarding and compliance** + Monitor and assist new fellows with the on-boarding process through New Innovations + Assist fellows with new and renewal visas as needed + Schedule trainees for credentialing courses (ACLS/BLS/EPIC) + Follow-up with trainees on annual compliance training and other compliance (TB/ Flu) as needed **Coordinate training schedules** + Work with the Program Director and Associate Program Director to compile the master training schedule each year. + Maintain updated schedule through New Innovations + Compile/distribute on-call schedules and update in AMCOM + Organize, manage, and schedule program related activities to include conferences, vacations, rotations, mandatory workshops, journal clubs, M&M, orientation, retreats, and other residency related conferences and meetings. Coordination and confirmation of the planned activities; distribution of conference material; entry of attendance into New Innovations database. **Coordinate Residency Recruitment and Interviews** + Manage residency applications through ERAS and work with the PD to screen applicants + Work with PD to schedule interview dates and communicate with applicants to schedule interviews/itineraries + Organize interview days: creation of Teams room links, distribution of applicant files to faculty/fellows, monitoring of interview rooms each session **Administrative responsibilities** + Provide administrative support to the Program Director for GME related activities. + Provide administrative support to the fellows + Monitors time and attendance in KRONOS for fellows and residents + Monitory duty hours in New Innovations for fellows and residents + Providing timely training verifications + Serve as the program liaison with agencies and institutional departments. + Works in tandem with other Coordinators and Support Staff in the department filling in and covering other departmental areas as needed. + Answers phones and responds to correspondence; refer University and external personnel to the appropriate source for information as necessary ensuring effective communications in a timely manner. + Composes correspondence and memorandums in appropriate business letter format including proofreading all completed assignments for grammar, format, and structure. + Performs miscellaneous clerical tasks, such as making copies, filing, faxing, and mail distribution. + The coordinator may be required to perform other reasonably related duties related to the Department of Anesthesiology. **Preferred Skill/Competency** + Knowledge and experience working with Word and Excel spreadsheets + Familiar with PeopleSoft financials and Kronos Timekeeping System + Strong organizational skills + Possess excellent verbal, written, organizational and interpersonal skills + Ability to multi-task to support diverse areas within the administrative team + Experience working in a team environment + Prior residency training program experience is a plus **Salary Range:** Commensurate with experience **Equal Employment Opportunity** UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a Federal Contractor, UTMB Health takes affirmative action to hire and advance protected veterans and individuals with disabilities. Compensation