Job Title: Contracts Administrator
Job Description

This position requires a flexible start time between 7am or 8am during the first shift. Under direct supervision, the Contracts Administrator will manage activities related to contracts for the Sales & Marketing and Legal departments, utilizing a range of skills and knowledge about organizational policies and procedures. Responsibilities include resolving administrative problems and inquiries, composing, editing, and proofreading correspondence and reports, and preparing various documents for internal and external customers concerning contractual milestones and status.

ResponsibilitiesCollaborate with the Sales & Marketing team to administer and monitor customer contract performance.Manage the contract review processes in alignment with internal compliance requirements across an organizational matrix environment.Respond to standard inquiries regarding contract obligations and revisions, including assisting in proposal preparation for customer requirements.Provide administrative support for the department, such as answering questions regarding contract status, assisting visitors, and resolving a range of contract administrative problems and inquiries.Prepare or assist with the preparation of scheduled and/or ad-hoc statistical and/or narrative reports.Produce statistical reports, graphs, and charts to support contractual rights, obligations, and status.Utilize the ERP system to input data/sales orders, verify credit terms with the credit department, follow-up, and maintain records of contract/project orders.Sustain a centralized contracts and agreements repository and contract management system to track status, renewal dates, and compliance requirements.Ensure contracts and agreements comply with internal standard operation procedures by preparing the final contracts and agreements packet inclusive of all departments.Perform other duties as assigned.Essential SkillsContracts administration experience with DocuSign CLM.Ability to negotiate and provide administrative support.Bachelor’s degree in Business Administration or related field; or equivalent combination of education and experience, with 2 years of related experience.Basic understanding of contracts, terms and conditions, and detailed knowledge of the contracting process.Knowledge of terms and conditions appropriate for different contract types and INCO terms.Ability to work independently and collaboratively with a wide variety of staff, departments, and cultures.Exceptional ability to handle sensitive material and maintain confidentiality.Highly detail-oriented with good follow-through, highly organized, ability to manage multiple projects simultaneously.Excellent verbal and written communication and interpersonal skills.Intermediate skills in MS Office (Outlook, Word, Excel, PowerPoint, and Internet Explorer) and DocuSign.Additional Skills & QualificationsBasic knowledge of monitoring contracts within a manufacturing environment is a plus.Strong accuracy in projects desirable.Ability to prioritize, meet deadlines, and handle a high-volume workload in a fast-paced manufacturing environment.Intermediate level of reading and interpreting documents such as safety rules, operating and maintenance instructions, and procedure manuals.Ability to write routine e-mails and speak effectively across a functional matrix organization.Ability to perform basic arithmetic operations using whole numbers, common fractions, and decimals.Understand and follow standard operating and safety procedures.Work Environment

The work environment involves frequent sitting at a desk for data entry and other computer applications, with occasional standing, walking, lifting, squatting, kneeling, climbing stairs or step stools, and reaching for materials. Fine hand manipulation is required for computer work, and vision requirements include close and distance vision. The position may require driving a personal or company vehicle for errands, and a valid driver's license is necessary. Extended hours may be required based on business demands.

Pay and Benefits

The pay range for this position is $29.00 - $35.00/hr.

Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Oceanside,CA.

Application Deadline

This position is anticipated to close on Jul 15, 2025.

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\n\nAbout Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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