Job Title: Contract Specialist

Job Description

As a Contract Specialist, you will play a crucial role in collecting and assisting in the collection of technical information for the development of proposals for city services, supplies, and equipment. You will write Requests for Proposals (RFPs) to address the needs of the city or internal customers and monitor, analyze, and incorporate changes from legal documents and internal supply market drivers into customer requirements.

Responsibilities

Ensure full understanding of bid requirements by conferring with supplier representatives and responding to inquiries from vendors and the public.Update contract reports and ensure timely renewal of contracts.Collaborate with the City Attorney or designee to draft new contract templates.Administer procedure requisitions, change orders, and sole source justifications requested by departments.Manage department relationships by responding to procurement and sourcing requirements and questions.Perform contract administration duties, including maintaining contract documents and processing requisitions and change orders promptly.Receive and review requisitions, specifications, and scopes of work, translating documents into the appropriate acquisition process (RFP, IFB, RFQ).Analyze bids and proposals, determine the lowest responsible bidder, and refer to department staff for review and contract award presentation.

Essential Skills

Proficiency in procurement, supplier management, and vendor management.Experience in vendor sourcing, purchasing, contract management, and strategic sourcing.

Additional Skills & Qualifications

Bachelor's Degree in Public Administration, Business Management, Contract Management, or a related field.3-4 years of experience with governmental purchasing or contract management, or an equivalent combination of education and experience.Virginia Contract Officer (VCO) certification within 24 months of employment or equivalent certification.

Work Environment

The position is fully onsite, with flexibility in working hours, allowing for a start time of 8:00 AM or 8:30 AM and a flexible lunch break.

Job Type & Location

This is a Contract position based out of Portsmouth, VA.

Pay and Benefits

The pay range for this position is $41205.00 - $60633.00/hr.

Eligibility requirements apply to some benefits and may depend on your job\n classification and length of employment. Benefits are subject to change and may be\n subject to specific elections, plan, or program terms. If eligible, the benefits\n available for this temporary role may include the following:\n\n • Medical, dental & vision\n • Critical Illness, Accident, and Hospital\n • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available\n • Life Insurance (Voluntary Life & AD&D for the employee and dependents)\n • Short and long-term disability\n • Health Spending Account (HSA)\n • Transportation benefits\n • Employee Assistance Program\n • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Portsmouth,VA.

Application Deadline

This position is anticipated to close on Mar 11, 2026.

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\n\nAbout Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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