Job Title: Contract Service Coordinator

Location: Rocky Hill, CT - Fully Onsite

Pay: $28 to $36 an Hour

Hours: 7:00am to 3:30pm- Mon-Fri

Job Description

The Contract Service Coordinator is an integral part of the Service Department. This position supports several divisions within the Service Department, performing a variety of activities through clerical and administrative support of incoming and outgoing contract correspondence. This role oversees the implementation of all Planned Maintenance Agreements and assists in the processing of contracts during and following the bid process. The position requires someone who is self-directed, able to multitask, and detail-oriented.

Responsibilities

Review and process contract turnover documentation for Planned Maintenance Agreements provided by Account Executives and Department Leaders.Create Planned Maintenance Agreements and billing schedules within the COINS software database.Set up and manage Planned Maintenance contract job files.Maintain and update asset data for Planned Maintenance Agreements.Review Maintenance Agreements quarterly/annually to confirm performance, budget constraints, and ensure compliance with contractual obligations.Generate and distribute Planned Maintenance renewal letters.Work with the Warehouse Manager to organize and procure monthly filter orders.Collaborate closely with Service Coordinators and Field Supervisors to ensure the Field Team has all required documentation.Manage Planned Maintenance contracts in customer portals.Conduct weekly Market Recovery tracking.Assist Account Executives, Department Managers, and Project Managers with bid preparation, submittal activity, project file organization, and pre-qualification requirements.Initiate and coordinate Prevailing Wage/Certified Payroll requirements for projects as needed.Secure bid bonds, letter of surety, and insurance requirements during the bidding process.Assist with PO entry, reconciliation, and coordination within the department as needed.Perform other related duties as assigned or needed.

Essential Skills

Experience in contracts and billing.Proficiency in administrative support and general administrative skills.Strong skills in MS Office Suite.Competence in data entry and customer service.

Additional Skills & Qualifications

Experience with COINS software is advantageous.

Work Environment

The work environment consists of a standard cubicle setting, fully in-office. The working hours are from 7:00am to 3:30pm.

The office atmosphere is pleasant, with a team of good people.

Job Type & Location

This is a Contract to Hire position based out of Rocky Hill, CT.

Pay and Benefits

The pay range for this position is $28.84 - $36.05/hr.

Eligibility requirements apply to some benefits and may depend on your job\n classification and length of employment. Benefits are subject to change and may be\n subject to specific elections, plan, or program terms. If eligible, the benefits\n available for this temporary role may include the following:\n\n • Medical, dental & vision\n • Critical Illness, Accident, and Hospital\n • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available\n • Life Insurance (Voluntary Life & AD&D for the employee and dependents)\n • Short and long-term disability\n • Health Spending Account (HSA)\n • Transportation benefits\n • Employee Assistance Program\n • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Rocky Hill,CT.

Application Deadline

This position is anticipated to close on Dec 26, 2025.

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\n\nAbout Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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