Airswift is currently recruiting for a Contract Manager to be based in one of there clients UK offices on a hybrid basis.

 

Mining industry experience is essential for this role – candidates must have a demonstrable track record supporting mining projects.

 

Purpose of the role: to provide Contract Management line expertise in Contracting activities at a senior experienced level, in accordance with the Project Execution Plan for contracting activities on a Project and Compliance with Customer Business Management Systems for Supply Chain Activities. In addition, the candidate will have sound leadership skills and will have experience of setting up, drafting and gaining approval of Contract plans and procedures, management of the entire procurement process (i.e. throughout the pre- and post award periods) for complex building construction works and managing a team on Projects.


 

PRINCIPAL DUTIES

 

Manages the Contracts/Subcontracts team assigned to the allocated project(s) Provides contract management expertise to the allocated project(s)

 

 

SPECIFIC PRE-CONTRACT ACTIVITIES

 

"Pre-Contract" is used in this context as the activities which are performed in the Home office, up to the award of individual Contracts.

 

Contributes to and advises on setting procurement strategy for construction works Prepares and negotiates Non-Disclosure/Confidentiality Agreements Compiles Solicitation and Expression of Interest Documents Prepares Market Analysis of the returns Prequalifies Contractors Compiles Request for Information and Request for Proposal (RFP) / and or Invitation to Tender/Bid (ITT/B) evaluation plans; Initiates and chairs the RFP/ITT/ITB Kick-off meeting; Compiles the Individual Contract Plan for an RFP/ITT/ITB; Expedites input to an RFP/ITT/ITB package and compiles the physical package for review and issue; Performs qualification exercises to select bidders for RFP/ITT/ITB from the Project Bidders List and issues the bidders' list for review and approval; Administers Customer and Company contracting strategy papers; Initiates and chairs RFP RFP/ITT/ITB explanation/clarification meetings/registers and writes and issues consequent minutes; Receives and handles all queries from bidders including co-ordination of discipline response to queries. Indicates distribution of correspondence; Co-ordinates visits by Bidders to the Project worksite (as appropriate); Facilitates the RFP/ITT/ITB evaluation process; performs Commercial evaluations; Initiates and chairs bid clarification meetings, writes and distributes minutes; Compiles Proposal summaries and award recommendations for approval; Compiles Contract packages for signature; Reports the status of the activities performed. Recommendation for award Obtains securities, insurances and other key documentation pre-award and mobilisation Reviewing and approve the work of other team members as required

 

 

 

POST-CONTRACT ACTIVITIES (Contracts Administration)

 

"Post-Contract" is used in this context as the activities which are performed between the award of the Contract and its close-out consequent to satisfactory completion of Work.

 

Participates in pre-construction kick off meeting; writes and distributes minutes; Receives all correspondence from contractors, initiates distribution and close out; Maintains correspondence, Site Instructions and Contractor change registers; Maintains Securities (Bonds, Performance Guarantees, Insurances, etc.) and tracks for expiry; Either replies to Contractors' correspondence where the subject is solely Contract-related or co-ordinates the review of and replies to such correspondence with other Customer/departments/disciplines; Provide Contractual interpretation for Project Team; Review and advise Contractual impact of Site Instructions to Construction manager; Liaise with Supervision on the Management and overseeing of TQ’s, NCR’s, Concessions etc; Ensure contractual deliverables are submitted by Contractor in a timely and an acceptable manner; Ensure contractual compliance by Contractor; Attendance and chairs Contractor progress meetings, writes minutes, etc; Attendance and participation in Contractor Trend / early warnings Review Meetings; Administer and reporting through the applicable tools; Raises initial Back charge documentation accruing from work by Contractors; Reviews all requests for compensation for extra work from Contractors and co-ordinate their further review and approval; Raises regular Contract Amendments for inclusion in the Contract Price of approved changes; Reviews Contractors' applications and invoices for Contract compliance and co-ordinates the review by other disciplines/departments; Participates in Risk review meetings; Co-ordinates the process of Contractor Performance Evaluation; Performs all work at the direction of the Consultant and Customer Contracts Management, needed to address and settle claims from Contractors; Receives Contractors' Notices of Completion and co-ordinates the issue of Notices of Acceptance/Rejection in reply; Performs close-out of Contracts; Performs line reporting to Company Contracts Manager concerning the financial Status of contracts; Complies with all necessary Project Contract documentation and files for handover to Customer; Closes out security documentation Reviewing and approve the work of other team members as required.

AUTHORITY/RESPONSIBILITY

Ensures all internal Customer policies and procedures (as applicable) are adhered to and manages change when required Ensures Project Contracts Management activities comply with Customer standards and corporate governance, ethics and Project Policies and Procedures including Contract implementation and execution throughout the life of the project. Optimise resource allocation within Project Contracts team; Gains Signature of all written correspondence to Contractors as well as the signature of Minutes of meetings with Contractors and other documents in accordance with Project Delegation of Authority; Sorts and boxes Contract files after completion as well as their transmission to the Home Office for retention and eventually archiving; Observes HSE rules and procedures at all times; Ensures a high standard of housekeeping in his/her work area and set examples for HSE to other employees; Reports hazards, accidents, property damage and substandard actions and conditions. Participates in accident investigations.

CO-OPERATION AND COMMUNICATION

 

The Contract Manager will, during the satisfactory performance of his/her duties, be required to maintain good relations with the Project Team, including the following positions:

Contracts Director Allocated member of the Contracts/Subcontracts team Project Director Project Managers & Engineers Construction Managers/Superintendents/Supervisors; Project Control Engineers; Subcontractors’ and Customer’s Contractors' representatives; Quality Assurance Team Customer Supply Chain Team Interface Managers Information Managers Engineering Managers/Supervisors Customer representatives/Key Stakeholders

JOB QUALIFICATIONS

Education

 

The career profile of a successful Contracts operative may show qualification in a specific field of expertise which will contribute to all-round management capability. However, the emphasis in identifying a Contract Manager’s potential is centred on the illustration of proven capability and interest. Formal qualifications which indicate the suitability for Contracts Manager may include:

 

Degree in Quantity Surveying, Construction, Engineering or Law (or equivalent) Member/Associate or Fellow of relevant recognised professional Institution (e.g. RICS) (preferred); Other qualifications in a relevant specialism (preferred).

 

Expertise

Extensive experience of managing pre-contract processes (including pre-qualification, preparation of Invitations To Tender, selection and award of contracts); Extensive experience of managing all post-award processes (general contract administration, change control, claims avoidance and management, final accounting, dispute resolution, etc); The ability to communicate effectively both verbally and in writing; Able to cope in a complex and dynamic environment; The ability to convey arguments and propositions in personal relationships; Adept in the use of software and reporting systems (e.g. CRM (or similar), Excel, word, Powerpoint, Outlook, TEAMS etc.); Manage teams and Service delivery; Participative Leadership ethic; Ability to identify and meet Customer needs; Negotiation;

Professional knowledge

 

Experience in the mining industry; 2-3 years minimum but preferably more. Experience in the industrial engineering (e.g. mid-stream/upstream oil & gas, chemical, process plant, etc) industry; Excellent understanding of contractual risk and contract law; Extensive experience of published standard forms of contract (e.g. FIDIC, IChemE, LOGIC, NEC, etc) standard and bespoke forms of contract; Involvement in Contract Work Practices; Extensive experience of leading and managing a team of contracts professionals; Experience of working without supervision; Sound knowledge of relevant statutes, and interpretation of commercial contracts; Understanding of construction methods, processes and concepts and the application of such knowledge; Basic ability to interpret relevant national industry codes and standards and Customer specifications; Strong working knowledge of the fundamental requirements of the discipline, and the basic requirements of other disciplines.