NY HELP Yes Agency Parks, Recreation & Historic Preservation, Office of Title Contract Management Specialist 1 (SG-18)/Trainee 1/Trainee 2 Occupational Category Other Professional Careers Salary Grade 18 Bargaining Unit PS&T - Professional, Scientific, and Technical (PEF) Salary Range From $53764 to $85138 Annually Employment Type Full-Time Appointment Type Permanent Jurisdictional Class Competitive Class Travel Percentage 15% Workweek Mon-Fri Hours Per Week 37.5 Workday From 8:30 AM To 4:30 PM Flextime allowed? No Mandatory overtime? No Compressed workweek allowed? No Telecommuting allowed? Yes County Saratoga Street Address Saratoga Spa State Park 19 Roosevelt Dr City Saratoga Springs State NY Zip Code 12866 Duties Description The Contract Management Specialist 1 (CMS 1) position is located in the Saratoga Spa State Park Administration office of the Office for NYS Parks, Recreation and Historic Preservation (Agency). The CMS 1 reports to a Contract Management Specialist 2 (CMS 2) who supervises and manages staff within the Mid-Hudson Regional Grants Cluster.The Contract Management Specialist 1 (CMS1) is responsible for administrative activities associated with the review, approval, and management of comprehensive grants-in-aid programs for local government jurisdiction and community-based organizations that are interested in or apply for and receive grant monies from State agencies. Grant monies come from a variety of sources including state and federal funds, bond acts and legislative initiatives.Under the general supervision of the Contract Management Specialist 2 and Grants Director, and in coordination with the Regional Director, nominee acts independently as the liaison to coordinate and manage the grants-in-aid programs within the Capital Region of the Mid-Hudson Cluster. Illustrative duties include, but are not limited to:• Interpreting statutes, rules and regulations for grant programs.• Collaborating with regional staff and Albany Grants staff to develop bureau processes, procedures, documents, and materials, including requests for proposals, guidelines and applications, and record and file management of grant projects.• Attending conferences and informational meetings across the State to make formal presentations and answer technical questions, disseminating information in writing, through presentation, and through meetings and workshops to the public, as well as other agency and regional personnel and state and municipal government agencies concerning grant programs criteria, eligibility, availability, specific applications, and current projects.• Acting as liaison between the public and the Agency, as needed, to implement State policies and procedures and facilitate project completion.• Reviewing and evaluating project applications against the specific grant program criteria and specifications and identifying priority projects for consideration.• Following the awarding of grants, providing technical assistance in the review and processing of grant documentation received from grant recipients, including contract budgets, appraisals, deeds, surveys and other legal documents, property restrictions, amendments, and vouchers, among other requirements.• Following contract negotiation and approval, monitoring project progress including amendment requests and approvals, payment requests and disbursements, close-out, and post-completion requirements; ensuring compliance with program requirements and contract terms, applicable statutes, rules, regulations, guidelines, procedures, and various agency, state and federal laws; preparing financial reports.• Supervising subordinate staff, as directed. Minimum Qualifications This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).*To be considered for appointment through NY HELPS, or 55-b/c, candidates must meet the open-competitive minimum qualifications for this position. The qualifications are:Contract Management Specialist Trainee 1, Non-Statutory (NS) Equated (EQ) to Salary Grade (SG) 14:A bachelor's or higher degree**.If chosen, you may, at the agency's discretion, be appointed to a higher level. You must inform the agency of any additional qualifications in your application and at your interview.The advanced placement qualifications are:Contract Management Specialist Trainee 2, NS EQ SG 16:A bachelor's or higher degree** AND one (1) year of professional experience managing contracts and related budgets including one or more of the following areas: negotiation with contractors and vendors; fiscal management, including bidding, payment, analysis, and fiscal reporting; contract development, including developing requests for proposals; contract execution, including securing signatory approval from control agencies; monitoring and review of contract terms.Contract Management Specialist 1, SG 18:A bachelor's or higher degree** AND two (2) years of professional experience managing contracts and related budgets including one or more of the following areas: negotiation with contractors and vendors; fiscal management, including bidding, payment, analysis, and fiscal reporting; contract development, including developing requests for proposals; contract execution, including securing signatory approval from control agencies; monitoring and review of contract terms.NOTE: At the agency’s discretion, advanced placement to the Trainee 2 or Journey level may be possible depending on education and pending Civil Service.**Your degree must have been awarded by a college or university accredited by a regional, national, or specialized agency recognized as an accrediting agency by the U.S. Department of Education/U.S. Secretary of Education. If your degree was awarded by an educational institution outside the United States or its territories, you must provide independent verification of equivalency. This information can be found at http://www.cs.ny.gov/jobseeker/degrees.cfm. Candidates are responsible for the evaluation fee.FOR PERMANENT APPOINTMENT VIA ELIGIBLE LIST APPOINTMENT:Candidates may also be qualified for permanent competitive appointment if reachable from the appropriate Civil Service eligible listIf you have previous or current employment at a NYS agency, to be considered for this position, a review of your state history is needed. Please provide the last four digits of your social security number in your email response or on your resume. If you are not comfortable providing this information in your response, a representative from our office may contact you.52.6 or 70.1 TRANSFER QUALIFICATIONS:At least one year of permanent or contingent-permanent qualifying service as a Grade 11 or higher (for 70.1), or Grade 12 or higher (for 52.6). The service must be in a title that Civil Service has deemed transfer eligible to the position.70.4 TRANSFER QUALIFICATIONS:At least one year of permanent or contingent-permanent qualifying service as a Grade 12 or higher, a bachelor’s or higher degree**, and a passing score on the Professional Career Opportunities (PCO) exam. Note: Candidates must not have failed the most recent examination for this title.Note: The transfer cannot be a second consecutive transfer resulting in an advancement of more than two salary grades.For all transfers noted, a comprehensive list of titles approved for transfer is available through Civil Service GOT-IT at https://careermobilityoffice.cs.ny.gov/cmo/gotit/.REASSIGNMENT QUALIFICATIONS:Current NYS Office of Parks, Recreation and Historic Preservation Employees only, with at least one year of permanent or contingent-permanent qualifying service as Contract Management Specialist 1/Trainee 1/2; if you have less than one year, you must be reachable on the current Contract Management Specialist 1/Trainee 1/2 eligible list for this location. Additional Comments ADDITIONAL COMMENTS:*For the duration of the NY HELPS Program, this title maybe filled via a non- competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. appointments.At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.OPERATIONAL NEEDS:• Must possess and maintain a valid driver’s license that allows the candidate to legally operate a motor vehicle in New York State as a term and condition of employment.• Must be proficient with MS Outlook, Word, and Excel. BENEFITS INFORMATION:Generous benefits package, worth approximately 65% of salary, including:Paid Time Off: • PEF: 44 days - 13 Vacation days, 13 Sick days, and 5 Personal Leave days, 13 Holidays. • PEF: Three (3) days of professional leave annually to participate in professional development.Health Care Benefits: • Eligible employees and dependents can pick from a variety of affordable health insurance programs • Family dental and vision benefits at no additional costAdditional Benefits: • New York State Employees’ Retirement System (ERS) Membership • NYS Deferred Compensation • Access to NY 529 and NY ABLE College Savings Programs, as well as U.S. Savings Bonds • Public Service Loan Forgiveness (PSLF) • Paid Parental LeaveLearn more about our benefits for permanent state employees, visit: https://parks.ny.gov/employment/benefits.aspx. Some positions may require additional credentials or a background check to verify your identity. Name Kristen Olby Telephone Fax Email Address employment@parks.ny.gov Address Street 625 Broadway 2nd Floor City Albany State NY Zip Code 12238 Notes on Applying If you feel you meet the minimum qualifications and the agency’s operating needs, and are interested in being considered for this vacancy, you can obtain an Employment Application from your local park office, your region’s administrative headquarters or you can download an application from the NYS Office of Parks, Recreation and Historic Preservation by visiting the website https://parks.ny.gov/documents/employment/FillableUpdatedParksEmployeeApplicationS1000Part1Saratoga.pdfPlease forward your application and resume to employment@parks.ny.gov and include “Vacancy ID #192776” in the subject line of your email for consideration. All qualified persons are invited and encouraged to apply. It is the responsibility of each applicant to describe their experience accurately and demonstrate that they meet the minimum qualifications and agency operating needs.