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Position Summary:

Florida Atlantic University is seeking a Contract and Subaward Administrator - Davie, FL.

The Contract and Subaward Administrator plays a critical role in supporting the Office of Sponsored Programs (OSP). Working closely with the Associate Vice President, Executive Director, Associate Directors, and OSP staff, this position is responsible for drafting, negotiating, and administering a wide range of sponsored research agreements and outgoing subawards. The administrator ensures compliance with federal, state, foundation, and institutional requirements, while facilitating effective communication with faculty, staff, sponsors, and collaborators.

Responsibilities:

Review, redline, and negotiate externally funded research agreements and terms from federal, state, foundation, and local government agencies.

Coordinate with internal offices (General Counsel, Export Control, IT, Research Integrity, Technology Development, etc.) to resolve issues related to intellectual property, indemnity, publications, data use, confidentiality, and compliance with human/animal subject protections.

Secure legal approvals for contractual documents and facilitate award execution consistent with delegated signature authority.

Draft agreements, amendments, subawards, and related documents on behalf of Florida Atlantic University, FAU Foundation, FAU Research Corporation, and/or collaborating sponsors. Agreement types may include grants, contracts, purchase orders, master research agreements, NDAs, MOUs, consulting agreements, teaming agreements, and internal transfer agreements.

Oversee the outgoing subaward process, including application review, risk assessment, audit review, restricted party screening, drafting/execution, and ensuring IRB, IACUC, IBC, etc. approval (as applicable).

Maintain a portfolio of agreements and serve as liaison to colleges, departments, centers, sponsors, collaborators, and faculty.

Serve as a resource to OSP staff and stakeholders on complex contracting issues and interpretation of contractual terms.

Assess and improve internal contract/subaward processes in line with university policies and compliance standards.

Manage reporting requirements, including FFATA reporting and Small Business Subcontracting Plan submissions through Sam.gov.

Collaborate with the Novelution development team to enhance subaward functionality, conduct testing, and recommend improvements.

Maintain accurate logs, documentation, and electronic files related to contracts and outgoing subawards.

Stay current on evolving federal regulations, sponsor requirements, and institutional policies.

Develop and deliver workshops/trainings for faculty, staff, and research administrators on contract and subaward topics.

Attend regional meetings and trainings related to research administration.

Perform other job-related responsibilities as assigned.

FAU Benefits and Perks

If Benefits & Perks are important to you, then FAU is the place to be! Working at FAU has its perks! In addition to helping drive change and having a positive impact by supporting our students, staff, and faculty, FAU offers:

Excellent benefit packages including Medical (PPO/HMO $50 per month single & $180 per month family), Dental, Vision, Life Insurance, Flexible Spending plans, Employee Assistance Program (EAP) and much more.State retirement options including tax-deferred annuities and Roth 403(b) plans.State employees Public Service Loan Forgiveness (PSLF) program.Sick Leave Pool Program.Paid time off (eligible employees) including vacation and sick leave, 1 personal day, 9 paid holidays, and paid winter break (at President’s discretion).Paid Community Engagement Volunteer Service DayEmployee Educational Scholarship Program (EESP) for eligible Staff/Faculty - Tuition assistance after 6 months of full-time employment. For in-unit faculty, the EESP program may be extended to spouses and dependent children (eligibility rules apply).

For details on FAU's amazing offers visit us at https://www.fau.edu/hr/benefits/index.php

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Minimum Qualifications:

Master's degree from an accredited institution in an appropriate area of specialization; or bachelor's degree from an accredited institution in an appropriate area of specialization and two (2) years of appropriate experience required.

Preferred Qualifications/Skills:

Bachelor’s degree in business administration, legal studies, public administration, research administration, or a related field required; Master’s degree preferred.

Minimum of 3–5 years of experience in contract negotiation, research administration, or grants management.

Comprehensive understanding of federal, state, and sponsor regulations, including Uniform Guidance.

Strong contract drafting, negotiation, and compliance skills.

Familiarity with research compliance areas such as intellectual property, export control, human/animal subjects, and data use.

Proficiency with contract management and financial systems (e.g., Workday, Novelution).

Excellent organizational, analytical, and problem-solving abilities.

Strong written and verbal communication skills.

Ability to manage multiple projects under tight deadlines while maintaining attention to detail.

Salary:

$65,000 - $72,000 per year.

AMP

College or Department:

Division of Research

Location:

Davie

Work Days and Hours:

Monday - Friday, 8:00 a.m. - 5:00 p.m.

Application Deadline:

2025-10-02

Special Instructions to Applicant:

APPLICATION DOCUMENTS REQUIRED:
Resume

OFFICIAL SEALED TRANSCRIPTS REQUIRED:
Final candidate will be required to have official, sealed transcripts and original NACES evaluation, if applicable, sent from their educational institution to Human Resources prior to the start of employment.

PRE-EMPLOYMENT SCREENINGS REQUIRED:
Selected candidates must successfully complete and pass all employment screenings prior to the start of employment. Employment screenings may include a criminal background check (level I and level II), motor vehicle check, credit check, reference checks, alcohol, and drug screening check.

REQUEST FOR ACCOMMODATIONS:
Individuals with disabilities requiring accommodations may contact the Office of Civil Rights and Title IX at 561-297-3004 or send an email at accommodate@fau.edu. To contact Human Resources, please call 561-297-3057. For communication assistance call 7-1-1.