Position Information Functional TitleContract Administrator/Maintenance Scheduler Recruitment Category TypeStandard Functional CategoryProcurement & Supplier Diversity GradeUO.08 FLSA StatusNon-Exempt Requisition Number26-0058 Number of Vacancies1 Job LevelStaff Job CodeN/A Job Description Summary Organization NameSustainability & Support Services Reports toSection Manager, Support Services Full or Part TimeFull Time If Part Time how many hours per week Regular or TemporaryRegular Position End Date (if temporary) Work Schedule 7:30 am – 4:00 pm Monday – Friday Position LocationLaurel Position Summary Information General Summary The Contract Administrator/Maintenance Scheduler administers schedules and monitors maintenance, construction, and services contractsfor all related projects within the Sustainability & Support Services Division. Essential Functions + Prepares, reviews and administers maintenance contracts for roofing, HVAC , elevator services, and others + Schedules preventive and corrective maintenance contract work + Obtains project proposals and makes award recommendations + Evaluates written reports prepared by contractors and provides recommendations on the report’s compliance with applicable requirements + Maintains activities and contractor’s performance + Observes the execution of contract requirements for timelines and completeness + Reviews, adjusts and approves contractor’s invoices + Resolves payment disputes and problems + Maintains accurate up-to-date records of payments and contractor’s correspondence + Prepares purchase requisitions and master releases + Prepares, reviews and makes changes to contracts prior to bid Other Functions + Verifies contractor’s references prior to award of contract + Prepares change orders + Monitors budget expenditures + Prepares special reports and assists with special projects + Performs other related duties, as required Work Environment And Physical Demands Business casual office and industrial settings Required Knowledge, Skills, And Abilities + Working knowledge of contract practices, processing invoices, scheduling planned and reactive vendor maintenance + Ability to create and maintain audible contract documents + Ability to communicate well in both verbal and written form + Ability to establish and maintain effective working relationships with employees, contractors, and the general public + Proficient in Word and Excel; knowledge of Access + Ability to perform work and make decisions with minimal supervision Minimum Education, Experience Requirements + High School diploma (or equivalent) + 4+ years’ administrative support experience in contract requirements and compliance issues Additional Requirements + Completion of the WSSC Water Financial Disclosure statement within 30 days of employment and annually thereafter + Possession of a valid driver’s license, with no more than 4 points, and the ability to obtain and maintain a WSSC Water driver’s permit within 90 days of hire or transfer Preferences Additional experience is helpful. Salary$64,586 - $109,796 Posting Detail Information EEO Statement AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER It is the policy of the Commission to select new employees and to promote current employees without regard to race, sexual orientation, sex, religion, national origin, marital status, or handicap. The Commission does not discriminate against qualified individuals with a disability and will make reasonable accommodation for any disability that does not result in undue hardship for the Commission. Close Date10/16/2025 Open Until FilledNo Special Instructions to Applicants Additional Information All applicants selected will be subject to drug screening and a background check/verification. Supplemental Questions Required fields are indicated with an asterisk (*). + * Do you have a High School diploma or equivalent? + Yes + No + * Do you have a valid driver's license with no more than 4 points and with no restrictions (except eyeglasses/contact lenses)? + Yes + No + * Will you, now or in the future, require sponsorship for employment visa status? + Yes + No + Are you an eligible veteran of any branch of the armed forces who has received an honorable discharge or Certificate of Satisfactory Completion of Military Service, the spouse of an eligible veteran who has a service-connected disability or the surviving spouse of a deceased eligible veteran? + Yes + No Applicant Documents Required Documents + Resume Optional Documents + Cover Letter/Letter of Application