Black & McDonald’s BC team is growing! If you are an independent, enthusiastic, and driven professional searching for an opportunity to build a solid foundation for your career, this position is for you. The Contract Administrator position is an in-office role located in the Greater Vancouver area and reports directly to the Lead Administrator.

The Contract Administrator provides critical administrative support to the BC Hydro contract by executing day-to-day operational tasks in a timely and accurate manner. This position is responsible for maintaining contract documentation, assisting with financial and work order processes, supporting training activities, and ensuring efficient and consistent administrative services. The Contract Administrator will work closely with team members and reports directly to the Administration Supervisor to help ensure overall contract success.

Responsibilities include but are not limited to the following:

Process and maintain contract documentation and records in alignment with company and client standardsManage and track work orders, ensuring accurate data entry and timely updatesAssist in the preparation of internal and client reports, pulling data from JD Edwards and Microsoft Office toolsAssist in maintaining the equipment list and preventive maintenance (PM) schedule in JDE.Monitor and process incoming work orders for maintenance projects; maintain shared mailboxes.Support document control and filing processes to maintain accessibility and complianceCoordinate purchase orders and invoices in collaboration with procurement and accounts departmentsRespond to internal and external inquiries in a professional and timely mannerProvide general office support, including scheduling, communications, and training documentation updatesAssist with document preparation, meeting coordination, and responding to inquiries.Offer backup coverage for fellow administrators when requiredParticipate in continuous improvement initiatives as directed by the Lead AdministratorPerform other related duties as assigned

COMPETENCY REQUIREMENTS

Communicates EffectivelyCustomer FocusHolds Self and Others AccountableProblem Solving and InnovationTeamwork and CollaborationValues and Respects Others

EDUCATION REQUIREMENTS

Diploma or certificate in Office Administration, Business Administration, or a related disciplineEquivalent combination of education and experience may be considered

WORK EXPERIENCE REQUIREMENTS

2–3 years of experience in an administrative or contract-focused roleExperience in a service-based or project-driven environment preferredFamiliarity with work order processing, document control, and record-keepingPrior experience supporting financial processes (e.g., invoicing, A/P, A/R) considered an asset

SKILLS, ABILITIES, AND OTHER REQUIREMENTS

Proficient with Microsoft Office Suite (Word, Excel, Outlook, Teams)Experience with JD Edwards or similar ERP systems is highly desirableStrong organizational and time management skillsExcellent verbal and written communication abilitiesDetail-oriented, with a commitment to accuracy and complianceAble to work independently and collaboratively in a fast-paced environmentProfessional demeanor and commitment to customer service excellenceWillingness to learn and adapt in a dynamic work setting

The expected salary range for this role is between $53,000-62,000. The starting salary will be based on several factors such as the successful candidate’s qualifications, including but not limited to education and experience. Salary is one component of Black & McDonald’s total rewards package. Total rewards vary by position and may include additional offerings such as group insurance benefits, pension plan, annual performance bonus, career development programs, and other HR programs.

Please be advised that a Criminal Background Check and Professional Reference Check will be required as part of our employment screening and selection process. Additionally, all applicants must be legally entitled to work in Canada, unless otherwise stated in the job posting.

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