JSG is hiring an Associate Contract Administrative Assistant in Irvine, CA.

Has responsibilities for Invoicing and Order Management comprised of: Significant order entry, schedule changes, portal management, and PO/Contract Validation & Analysis.

Job Duties: Invoice Preparation: Generate and issue invoices to customers based on agreements and sales orders. Ensure all necessary information is included for accuracy. Data Entry: Accurately enter invoice, purchase order information, and maintain organized records of all transactions. Verification: Review invoices for completeness and accuracy, ensuring that all details align with company policies and customer agreements Review of POs/Order Entry: Administers contracts by analyzing purchase order requirements issued against Purchase Orders, Basic Contract Agreements, and/or Long-Term Agreements. Analyses include performance to delivery schedules, pricing, terms and conditions and other contract provisions. Ensures contract review checklist, contract files and supporting documents are maintained. Ensures contract provisions are clear and conform to company policy. Excel experience required: Foundational Excel skills required to support data-driven decision-making across various departments. You will work closely with the contracts to enhance data organization, reporting, and visualization processes. Assist in the creation and maintenance of complex Excel spreadsheets, ensuring data accuracy and integrity. Must be able to create and run macros in Excel. Complies with federal, state, and aerospace industry regulations; ensures adherence to requirements and advises management on needed actions. Understanding of basic contract administration principles and concepts and general business operations Ability to develop a thorough knowledge of corporate and division policies and administrative procedures.
JSG offers medical, dental, vision, life insurance options, short-term disability, 401(k), weekly pay, and more. Johnson Service Group (JSG) is an Equal Opportunity Employer. JSG provides equal employment opportunities to all applicants and employees without regard to race, color, religion, sex, age, sexual orientation, gender identity, national origin, disability, marital status, protected veteran status, or any other characteristic protected by law.