Job Title: Project Administrator

Job Description

The Project Administrator will collaborate extensively with the Project Manager and Field Superintendent to manage project-specific documentation, billing/invoicing, pay applications, job costing, pre-qualification, and submittal needs for various projects. This role involves utilizing multiple construction-specific web-based information exchange software.

Responsibilities

Work closely with project managers, superintendents, and vendor partners to administer multiple projects and schedules.Ascertain project scope for newly awarded projects and participate in handoff meetings.Handle inquiries from vendor partners with excellent communication, fostering cooperative and professional skills.Understand client partner requirements regarding revision management, close-out documentation, change order administration, and progress reporting.Prepare Sub-Contracts, Purchase Orders, Change Orders, Monthly Applications, and Time & Material invoicing for payment, and track the status of each for prompt return and thorough execution.Coordinate and/or obtain all close-out documents, such as warranty letters and product information, and prepare close-out documentation for clients.Address billing discrepancies jointly with the Project Manager.Participate in Project Management meetings as required.Coordinate submittal management.Partner with Field Superintendents to coordinate project-specific needs such as drug screening or meeting project deadlines.

Essential Skills

Proficiency in project administration, job costing, purchase orders, change orders, time and billing, invoicing, and project coordination.Basic accounting knowledge as it pertains to projects.Proficiency in Microsoft Office products, including Excel, Word, PowerPoint, and other Microsoft applications.Strong organizational skills with the ability to prioritize tasks and manage multiple projects.Ability to work effectively under pressure and multitask.Strong verbal and written communication skills.Detail-oriented approach and self-starter attitude.

Additional Skills & Qualifications

Experience in the construction industry is an advantage.Experience with Vista Viewpoint, Dropbox, Bluebeam, Aconex, Procore, and other information exchange systems is highly desirable.Resourceful, creative, and adaptable to changes.Professional demeanor and problem-solving skills.

Work Environment

The position requires working in-office five days a week. The company offers a professional work environment with significant growth potential, a 500-person team, and many long-tenured staff members. The company provides 100% paid employee benefits, contributing to a supportive and growth-oriented work culture.

Job Type & Location

This is a Contract to Hire position based out of Kansas City, MO.

Pay and Benefits

The pay range for this position is $24.00 - $29.00/hr.

Eligibility requirements apply to some benefits and may depend on your job\n classification and length of employment. Benefits are subject to change and may be\n subject to specific elections, plan, or program terms. If eligible, the benefits\n available for this temporary role may include the following:\n\n
• Medical, dental & vision\n
• Critical Illness, Accident, and Hospital\n
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available\n
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)\n
• Short and long-term disability\n
• Health Spending Account (HSA)\n
• Transportation benefits\n
• Employee Assistance Program\n
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Kansas City,MO.

Application Deadline

This position is anticipated to close on Apr 30, 2026.

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\n\nAbout Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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