Commercial Real Estate Executive Assistant - Freelance, Remote
Magic One
Commercial Real Estate Executive Assistant - Freelance, Remote
DescriptionAbout the ClientA US-based client is growing its pipeline and operations. They engage independent contractors and prioritize clean data, consistent follow-through, and reliable administration. They value dependable, process-minded partners who can integrate smoothly and help the founder stay focused on high-impact work.
\n
Why does this role exist?
The team needs a part-time executive assistant with commercial real estate experience to take ownership of recurring administrative work, manage scheduling and communications, and maintain a clean CRM/database. This role will streamline core processes, support day-to-day operations, and ensure information flows from spreadsheets into RealNex (or similar) accurately. The mission is to create reliability and structure so the principal can offload tasks with confidence and scale efficiently.
The Impact you’ll makeCalendar, inbox, and communications management\nManage the principal’s calendar, coordinate meetings across time zones, and confirm appointments.\nMonitor and triage email; draft responses; follow up on open items.\nHandle inbound/outbound calls professionally; conduct client outreach as requested.\nCommercial real estate database and CRM ownership\nClean, update, and maintain contact/lead records in RealNex (or similar CRE CRM).\nImport/export data between Excel/Google Sheets and the CRM; deduplicate and normalize data.\nTrack people entering/leaving the database; uphold data hygiene standards and SOPs.\nAdministrative operations and task execution\nPrepare meeting notes, track action items, and manage recurring tasks.\nCoordinate travel (flights, hotels, ground), purchases, and basic bill payments per SOPs.\nConduct light research to support transactions, outreach, and vendor coordination.\nProcess building and reliability\nDocument workflows/SOPs for scheduling, communications, and data management.\nIdentify gaps, propose improvements, and proactively prevent dropped balls.\n
Skills, Knowledge and ExpertiseRequired:\nMinimum 1 year as an EA or ops/admin professional in commercial real estate.\nHands-on database management experience with a CRE CRM (RealNex preferred or similar).\nProficiency with Excel/Google Sheets (importing, cleaning, basic formulas) and Google Workspace.\nStrong phone and email communication skills; professional client-facing demeanor.\nAble to work M–F, 8:00 a.m.–12:00 p.m. Eastern Time, 20 hours/week.\nWFH Set-Up:\nComputer with at least 8GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor and up.\nInternet speed of at least 40MBPS\nHeadset with an extended mic that has noise cancellation and a webcam\nBack-up computer and internet connection\nQuiet, dedicated workspace at home\n\n\nYour Superpowers:\nTechnical: RealNex (or similar CRE CRM), Excel/Google Sheets, Google Workspace (Gmail/Calendar), data imports/exports, data hygiene.\nCommunication: clear written and verbal English, professional phone presence, concise follow-ups.\nOperational: highly organized, dependable, detail-obsessed, process/SOP-oriented, proactive.\nCollaboration: comfortable supporting a CEO/Founder/C-suite; calm under shifting priorities; trainable and resourceful.\nYou should apply if… \nYou thrive on keeping leaders organized and love turning messy data into clean, reliable systems.\nYou’re proactive, dependable, and comfortable building SOPs to make handoffs smooth.\nYou’re experienced in commercial real estate admin and ready to own the CRM/database function.\nYou prefer part-time hours to start and are open to ramping as the partnership proves out.\n\nWhat to expect...
\nWork Setup:\nRemote position\nMust have a reliable internet connection and a quiet workspace\nRequired to provide own computer with Intel Core i5 or something similar or higher operating system\nWorking Hours:\n20 hours per week\nMonday–Friday, 8:00am–12:00pm Eastern Time\nCompensation:\n$6 per hour\nNo benefits package included\n
Benefits
Department: Support & Leadership
Employment Type: Part Time
Location: Philippines
Reporting To: Client via Magic
Compensation: $6.00 / hour
DescriptionAbout the ClientA US-based client is growing its pipeline and operations. They engage independent contractors and prioritize clean data, consistent follow-through, and reliable administration. They value dependable, process-minded partners who can integrate smoothly and help the founder stay focused on high-impact work.
\n
Why does this role exist?
The team needs a part-time executive assistant with commercial real estate experience to take ownership of recurring administrative work, manage scheduling and communications, and maintain a clean CRM/database. This role will streamline core processes, support day-to-day operations, and ensure information flows from spreadsheets into RealNex (or similar) accurately. The mission is to create reliability and structure so the principal can offload tasks with confidence and scale efficiently.
The Impact you’ll makeCalendar, inbox, and communications management\nManage the principal’s calendar, coordinate meetings across time zones, and confirm appointments.\nMonitor and triage email; draft responses; follow up on open items.\nHandle inbound/outbound calls professionally; conduct client outreach as requested.\nCommercial real estate database and CRM ownership\nClean, update, and maintain contact/lead records in RealNex (or similar CRE CRM).\nImport/export data between Excel/Google Sheets and the CRM; deduplicate and normalize data.\nTrack people entering/leaving the database; uphold data hygiene standards and SOPs.\nAdministrative operations and task execution\nPrepare meeting notes, track action items, and manage recurring tasks.\nCoordinate travel (flights, hotels, ground), purchases, and basic bill payments per SOPs.\nConduct light research to support transactions, outreach, and vendor coordination.\nProcess building and reliability\nDocument workflows/SOPs for scheduling, communications, and data management.\nIdentify gaps, propose improvements, and proactively prevent dropped balls.\n
Skills, Knowledge and ExpertiseRequired:\nMinimum 1 year as an EA or ops/admin professional in commercial real estate.\nHands-on database management experience with a CRE CRM (RealNex preferred or similar).\nProficiency with Excel/Google Sheets (importing, cleaning, basic formulas) and Google Workspace.\nStrong phone and email communication skills; professional client-facing demeanor.\nAble to work M–F, 8:00 a.m.–12:00 p.m. Eastern Time, 20 hours/week.\nWFH Set-Up:\nComputer with at least 8GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor and up.\nInternet speed of at least 40MBPS\nHeadset with an extended mic that has noise cancellation and a webcam\nBack-up computer and internet connection\nQuiet, dedicated workspace at home\n\n\nYour Superpowers:\nTechnical: RealNex (or similar CRE CRM), Excel/Google Sheets, Google Workspace (Gmail/Calendar), data imports/exports, data hygiene.\nCommunication: clear written and verbal English, professional phone presence, concise follow-ups.\nOperational: highly organized, dependable, detail-obsessed, process/SOP-oriented, proactive.\nCollaboration: comfortable supporting a CEO/Founder/C-suite; calm under shifting priorities; trainable and resourceful.\nYou should apply if… \nYou thrive on keeping leaders organized and love turning messy data into clean, reliable systems.\nYou’re proactive, dependable, and comfortable building SOPs to make handoffs smooth.\nYou’re experienced in commercial real estate admin and ready to own the CRM/database function.\nYou prefer part-time hours to start and are open to ramping as the partnership proves out.\n\nWhat to expect...
\nWork Setup:\nRemote position\nMust have a reliable internet connection and a quiet workspace\nRequired to provide own computer with Intel Core i5 or something similar or higher operating system\nWorking Hours:\n20 hours per week\nMonday–Friday, 8:00am–12:00pm Eastern Time\nCompensation:\n$6 per hour\nNo benefits package included\n
Benefits
Confirmar seu email: Enviar Email