Responsibilities

The Commercial Lease Analyst function is responsible for ensuring the quality and integrity of the data of each lease managed in their portfolio in a Property Management system adhering to the Standard Operating Procedures of the department approved by ownership and management. The Commercial Lease Analyst reports directly to the Director of Commercial Lease Administration, as well as works directly with ownership and management to provide accurate lease information in a timely manner to  improve the focus and direction of the business.

 

Key Responsibilities

Handling a portfolio of mixed-use properties (Retail & Office)Abstract all leases and lease related documents and enter them into a Property Management SystemUpload documents into Prophia and assist with on clearing lease related questions from the Prophia team Serves as a gatekeeper of the data in the Property Management System to ensure the data integrity of that systemEnsure that all lease-related transactions; monthly rent, insurance and common area charges are reviewed and properly recordedPrepare and bill Real Estate Taxes and Common Area Maintenance reconciliationsPrepare & track invoicing for tenant utility consumption and other regular charges in the Property Management SystemPrepare and review commercial Tenant income and expense sections of the budgetPrint, review and send to tenant monthly billings and invoices. Coordinate, review and prepare miscellaneous invoices for tenants in conjunction with AR and operationsReview, analyze and document accounts receivable issues between landlord and tenant. Contact tenants for corrections, adjustments and paymentsPrepare and analyze list of delinquent tenants for ownership and operations.Prepare and handle lease correspondence (critical dates letters, default notices, lease notices, violations and collections)Prepare and review estoppel certificatesTrack critical dates as it relates to the lease related clauses and landlord deadlinesAssist with lease interpretations as relative to tenant issuesEnsure compliance with department Standard Operating Procedures and Process NarrativesPrepare and provide financial analysis & critical reports for management and ownersPerform other projects and tasks as required
Qualifications

Key Role Skill Set

Ability to work in a team environment Strong work ethic and self-starter Strong organizational skills and detail oriented  Ability to multitask Excellent analytical skills Strong verbal and writing skills Proficiency with Microsoft Office (Word, Excel & Outlook) JD Edwards experience a plus but not a necessity

Education and Professional Qualifications

Bachelor's degree in Business, Accounting, Finance or Paralegal Certificate3+ years of experience in Commercial / Retail or Commercial Lease Administration

Schedule 

Full-time on-site 5 days per week

Benefits

Personalized Health Care: Multiple medical, dental, and vision plan options; Employee Assistance ProgramFinancial Benefits: Competitive salary and incentive packages; matching 401(k); FSAs and HSA; employer-paid life and AD&D insurance; paid leave & disability programsSocial Wellness: 19+ days of PTO; mental health counseling & resources; fertility, surrogacy, and adoption assistance; volunteer days and donation matchingCareer Development: Learning & training programs; tuition & certification reimbursement; internal advancement opportunities

 

Disclaimer: This is an evergreen job posting. While we may not have an immediate opening, we welcome your application and will contact you when a suitable opportunity arises.

RC #LI-JF1

Overview

Related Ross is transforming urban life in West Palm Beach and Palm Beach County, creating opportunity for all who live and work here. For over two decades, the company has worked to develop dynamic neighborhoods that are innovative, vibrant and inclusive. With completed, in development and planned properties in West Palm Beach and new development activity emerging in Palm Beach County, Related Ross is making long-term investments to transform and support local communities and build growth in the region.

 

Related Ross is a West Palm Beach-based organization that recently emerged as an independent entity from within Related Companies. Formed in 1972, Related Companies is the most prominent privately-owned real estate firm in the United States with major developments within a premier portfolio valued over $70 billion across Boston, Chicago, San Francisco, LA, Washington DC and London. 

 

Related Ross believes in investing in its talent and cultivates a positive, team-oriented environment where every voice is valued.  Employees are encouraged to boldly take on new challenges, transcend the status quo, and demonstrate a strong entrepreneurial spirit.  In its relentless commitment to excellence, Related Ross works to foster an innovative approach in its team members so that they can positively impact the communities in which they conduct business. 

 

Learn more about Related Ross at https://www.relatedross.com/.

 

We are proud to be an equal opportunity employer and are deliberate about the team and culture we are building. We aim to ensure competitive total compensation that is commensurate with experience, workplace geography, and market standards.

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