Work Flexibility: Hybrid

Key Activities & Accountabilities  

1)    Timetable management and communication inside the division

Coordinate meetings and data in electronic timetables (Outlook)Organization of the local divisional meeting and appointments (booking meeting rooms, catering and technical services, guest travel and lodging and logistic details in general)Speaking to providers on the phone, via e-mail or in person to enable commercial and marketing activitiesUpdate mailing lists, onenote, divisional highlightsCoordinate the relationship among Marketing and Facility or advocate to him/her the shipment and preparation of promotional support materials ( usb, brochures, product catalogue)Became the point of contact among the divisions and organization for specific matters related to BUD activitiesProcessing and management of invoices for all commercial activities and maintenance of the department budget spreadsheets Coordinate organizational activities such as internal Conf call, Webex, Agents training and meetings, agenda, minute and follow upSupport translations among languages as requested

2) Coordinate business trips

Coordinate business trip and related BUD activityBooking of  flights, transfers, train and taxi rides, according to valid country specific cost expenditure guidelines             

 3) Data collection

Planning and executing internal events, e.g.  monthly Leadership Team Meetings/Calls Provide assistance in the organization and operation of internal divisional educational activitiesSupporting the BUD by providing information and analysis, on an ad hoc basis, of commercial activity undertaken by the teamConsolidate data from multiple sources (ie weekly forecasts) as requestedPrepare advanced excel sheets and manage data collection from different cources

4) Project management

Working independently on different projects agreed with the BUDSupport the business at internal conferences when requested Coordinate Onedrive/One note common activity of the team and request from EUCoordinate organizational activities external agreement with third party and providersPrepare, send and archive yearly letter of budget per BU for agentsPromote and disseminate Culture Compliance Company (compliance and ethical behavior)Satisfy ad disseminate Quality Culture and respect of procedures of the Company giving particular attention to Dl.lgs 81/2008

Education 

Educated to degree level or equivalentIdeally an engineering or technology graduate

Experience 

At least two years in the same role

Competencies 

Fluency in English speaking and writingExcellent written and spoken communication skillsInterpersonal skillsMulti-task orientedCommunication skills - verbal and writtenProblem-solvingAttention to detail and accuracyData collection and orderingAdaptabilityInitiativeStress toleranceInterest in a developing a sales and marketing career

Travel Percentage: None