Summit Helicopters delivers remote helicopter aviation solutions in Western and Northern Canada with one of the largest and most diverse fleets in the industry. Our crew is highly experienced in Western and Northern operations.
We are a one-stop solution when it comes to safe and reliable aviation support. We have the knowledge, experience, and equipment necessary to pair the right aircraft to the task.
Interested? Apply today to join our team!
***This is a resident role based in Kamloops, BC. Relocation is required.
Essential Responsibilities
Business Development Support
Monitor tender sites and identify new business opportunities.
Provide weekly updates and reports on RFP/RFI opportunities
Assist in proposal development and RFP responses
Track business development activities, contract statuses, and annual Standing Offer requirements.
Client Engagement & Scheduling
Manages client inquiries and facilitates general service-related communication.
Supports booking processes and updates scheduling information as needed.
Assists with maintaining client records and setting up new accounts in internal systems.
Provides clients with required organizational or service-related documentation upon request.
Coordinates internal meetings and ensures relevant information is shared with team members
Financial Coordination & Reporting
Provides support for routine financial activities, including data entry, transactional processing, and periodic reporting requirements.
Assists with the entry, review, and reconciliation of financial information within internal systems, with involvement in Accounts Receivable tasks as required.
Contributes to the maintenance of key performance reporting, dashboards, and shared communication channels.
Supports the processing and administration of operational documentation and related compensation records.
Ensures organizational records, operational documents, and supporting materials are accurately maintained and kept current.
Administrative Support
Provide after-hours/weekend phone coverage and manage phone schedule.
Support social media by gathering photos and providing updates.
Maintain and distribute internal administrative documents
Provide support to the administrative team on an as when/needed basis
Maintain company swag inventory
Carries out administrative tasks related to flight reports, flight following and pilot training
Manage general requests internally and externally
Vehicle & Device Management
Track and schedule maintenance for company vehicles and manage fuel cards.
Administer NSC records (if applicable) and vehicle distribution.
Maintain tracking for company devices (inReach, iPads, sat phones, Starlinks).
Travel Coordination
Arrange travel for crews and management.
Communicate travel updates and ensure all travel is logged accurately.
Maintain travel receipts and provide payment details when needed.
Trade Show & Event Support
Register for trade shows and coordinate booth setup and materials.
Organize promotional items and prizes.
Qualifications
Minimum 3-4 years of administrative experience, preferably in aviation.
Demonstrated proficiency in Cirro and/or comparable flight management software will be viewed as an asset.
Strong customer service background with a professional reputation.
Preferred experience in business development, aviation operations.
Proficient in Microsoft Office with the ability to learn new systems quickly.
Work involves coordination across multiple departments and interaction with clients, airport services, and external vendors.
Experience with database management; migration experience is an asset.
Strong keyboarding accuracy and attention to detail.
Excellent problem‑solving and organizational abilities.
Ability to manage multiple priorities independently and follow written procedures.
Strong verbal and written communication skills.
Ability to maintain confidentiality and adhere to privacy regulations.
Work Conditions
Full-time, on-site position based in Kamloops and the candidate must be willing to relocate.
4 x 10-hour day schedule (Friday–Monday), 7am-5pm
Initially training hours will be Monday-Friday, 8 hour shifts to start and transition to Friday-Monday position
Fast-paced, dynamic operational environment.
Must be able to accommodate a flexible schedule, including after-hours phone coverage.
Occasional travel may be required for events or operational needs.
Additional Information
Summit Helicopters, a member of the Ledcor Group of Companies, delivers helicopter aviation solutions with one of the largest and most diverse fleets in the industry. Learn more at www.summithelicopters.ca
Our workplace culture has been recognized as one of Canada’s Best Diversity Employers, Canada’s Most Admired Corporate Cultures, and a Top 100 Inspiring Workplace in North America.
Our competitive total rewards package provides compensation and benefits that support your physical, mental and financial wellbeing. We offer exciting, challenging work with opportunities to develop your skills and knowledge.
Employment Equity
At Ledcor we believe diversity, equity, and inclusion should be part of everything we do. We are proud to be an equal-opportunity employer. All qualified individuals, regardless of race, color, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, Veteran status or any other identifying characteristic are encouraged to apply.
Our True Blue team consists of individuals from all backgrounds who contribute diverse perspectives and experiences to Ledcor. For more information about Ledcor’s Inclusion and Diversity initiatives, please visit our I&D page. Adjustments will be provided in all parts of our hiring process. Applicants need to make their needs known in advance by submitting a request via email.