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Beacon Hill Legal is seeking a Client Intake Coordinator to join a prominent firm in Dallas. The Client Intake Coordinator will play a critical role in managing the intake process for new clients and matters, ensuring compliance with conflict check procedures and firm policies. This position requires a proactive, organized, and detail-oriented individual who can work independently and communicate effectively with attorneys and internal teams. This opportunity is direct hire, on-site and full time.

Core Responsibilities:

Conduct conflict checks and open new matters upon clearanceEnsure all intake documentation (forms, engagement letters, retainers) is completeFollow up with attorneys and resolve potential conflicts, including ethical wall preparationUse internal systems and Coyote billing software for intake and billing supportCollaborate with the Risk Management Committee and accounting team on special projects

Qualifications:

High school diploma required; college degree preferredMinimum of 2 years in a legal assistant or conflicts role within a law firm required Strong organizational and follow-through abilitiesExcellent internal customer service and communication skillsAbility to work under tight deadlines and manage multiple prioritiesComfortable navigating sensitive or high-pressure situationsProficiency in Microsoft Office Suite and billing software; experience with Coyote is a plus

If you have experience with conflict checks and intake within a law firm, we encourage you to apply!

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