Key Responsibilities:

Provide administrative support to faculty and staff, including scheduling appointments, managing calendars, and organizing meetings. Serve as the first point of contact for faculty, and visitors, providing assistance and directing them to the appropriate resources. Handle incoming phone calls, emails, and correspondence, responding promptly and professionally. Maintain and update office records, databases, and filing systems. Assist in the preparation and distribution of reports, presentations, and other documents. Coordinate and organize meetings, and activities. Order and maintain office supplies, ensuring all necessary materials are available. Process invoices, expense reports, and purchase orders. Assist with registration, and academic records management. Support the coordination and administration of college programs and initiatives. Perform other administrative duties as assigned by supervisors.

Qualifications:

High school diploma or equivalent; associate’s or bachelor’s degree preferred. Proven experience as an administrative assistant or in a similar role. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Strong organizational and time management skills. Excellent verbal and written communication skills. Ability to work independently and as part of a team. Attention to detail and problem-solving abilities. Familiarity with office equipment (e.g., printers, copiers, fax machines). Discretion and confidentiality in handling sensitive information.

 

Work Environment:

Office-based with standard working hours; occasional evening or weekend work may be required for special events. Interaction with faculty, staff, and visitors on a regular basis.

Compensation:

Competitive salary based on experience. Comprehensive benefits package including health insurance, retirement plans, and paid time off. Professional development and career growth opportunities.