Company Description

Dedicated to telling stories and creating experiences, Indigo is always looking for bright, energetic and customer-focused people who can help bring our exciting mission to life in one of our more than 170 Indigo, Indigospirit, Chapters and Coles stores across Canada. We offer a variety of exciting opportunities at our retail stores, distribution centres, and home office for people who share our passions and want to be part of a dynamic and enriching culture.

WHO WE ARE

We love books and all things beautifulWe are Canada’s Cultural Department StoreBooks are our heart and our soul and Great Books are JUST the Beginning…

We play by the following rules:

We exist to add joy to our customers’ lives each and every time they interact with us and our productsOur job is to create joyful moments for our customersWe treat each other the way we’d treat a valued friendWe inspire each other to do our best workWe seek to ignite creativity and innovation every dayWe give back to the communities in which we operate

Job Description

MISSION

The Clerk, Accounts Payable is responsible for reviewing and processing EDI and non-EDI vendor invoices and posting within the relevant accounting period.

KEY PERFORMANCE METRICS

Accurate and timely processing of expense and trade invoicesTimely follow up and resolution of outstanding itemsCorporate policy and procedure adherence on approval levelsPositive feedback from vendors and internal stakeholders

KEY ACCOUNTABILITIES

Functional

Responsible for the timely and accurate processing of invoicesReview indirect invoices for correct coding and approval levels as per corporate policy and guidelinesManually input non-EDI invoices into SAP on a weekly basis accurately within approved limitations (direct & via Winshuttle)Timely review and approval of employee expense reports against our T&E policyIdentify issues with invoices and follow up with vendors and/or internal teams for resolutionIdentify exceptions on invoices with regards to price and/or quantity differences and generate the appropriate debit notes, and work in collaboration to investigate variances ensuring timely resolutionConduct vendor statement reconciliations as requiredCommunicate with vendors in a professional and courteous mannerProactively handle the accounts payable email inbox and respond to inquiries promptlyAct as an advocate for the customer by placing them at the forefront of all decision-making and design processesProactively identify and anticipate customer and stakeholder expectations and needsChallenge the status quo by consistently identifying areas for improvement, diagnosing issues and working to resolve them

People

Collaborate with others to drive flexible and iterative solutions, quickly and easilyShare technical knowledge with others and actively seek to learn from those more knowledgeable than yourselfHelp others see the impacts of their efforts and proactively engage other functions to get inputEncourage others to freely share their point of view and be open to feedback

Cultural

Model Indigo’s beliefs and convey a positive image in everything you doCelebrate diversity of thought and have an open mindsetTake an active role in fostering a culture of continual learning, taking risks without the fear of making mistakesEmbrace, champion and influence change through your team and/or the organization

SCOPE

Reports to: Manager, Accounts Payable

Manager once Removed (MOR): Director VP, Finance & Accounting

 

KEY RELATIONSHIPS

Internal:

Interfaces and builds relationships with: Manager, Accounts Payable, Sr Manager, Finance & Accounting, VP Finance & Accounting, other members of the Finance & Accounting teams, varying Support Office departments, Retail Operations.

External:

Interfaces with external vendors

Qualifications

Work Experience / Education / Certifications

College diploma in accounting, or equivalent is preferredMinimum 1 – 3 years’ work related experience in an accounts payable field

Competencies / Skills / Attributes

Demonstrated problem solving skillsExcellent communication skills, both written and verbalSuperior customer service skillsProficiency with SAP is a strong assetStrong understanding of Microsoft Office, with a focus on Microsoft ExcelOrganized and detail oriented, comfortable in a fast-paced environment

Additional Information

At Indigo, we are committed to our communities, our customers, and each other; together we can make a positive impact. We know that fostering diversity and inclusion brings out your full potential and creates a joyful and welcoming environment for everyone. We are driven to be an equitable employer, which highly values your diverse backgrounds, experiences, and perspectives. We believe that you, in all your uniqueness, belong at Indigo. We welcome all applicants and encourage applications from individuals who identify as Black, Indigenous, a person of colour, LGBTQ2+ and people with disabilities. Accommodations are available upon request to individuals who self-identify as having a disability or special need. Please contact Human Resources at [email protected] if you require an accommodation at any time during the recruitment process. 

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