Position Announcement Position Details

Proposed Start Date 07/01/2025 Classification Title Office Specialist 2 Working Title Class Scheduling Systems Assistant Department 200261 - REG Registrar's Office Position Number D93371 Representation OP - SEIU/OPEU Local 503 Position FTE 1.0 End date, if applicable Position Summary

Brief Description of PSU/School/Dept The purpose of the Office of Registration & Records is to provide information and services to current, and returning students in order to facilitate their PSU enrollment and post-enrollment record-keeping. In accordance with the university’s educational missions, the Office of Registration & Records maintains student class schedules and registration methods, as well as providing scholastic progress reviews, grade reports, degree eligibility and clearance, secure academic records, transcript issues and enrollment verification. The office also publishes university policies and regulation and prepares necessary reports and studies associated with these processes.

For information about the Office of the Registrar, please visit https://www.pdx.edu/registration/ Position Summary This position is part of a small team that provides academic scheduling support throughout the academic year by creating and editing course data and rooming assignments in multiple enterprise systems.
Course editing and rooming responsibilities include working within a team to prepare the quarterly class schedule within the necessary time frames to enable the accurate publication of information in the online class schedule. Responsibilities involve working with department contacts to edit and create courses each term.
This position provides service to faculty, staff, and students through the accurate management of academic course data, classroom assignments, and exam scheduling. This role enforces both curricular and operational institutional policies. Duties include:

Working in conjunction with applicable units to adjust room schedules as needed to meet ADA accommodations for both students and faculty Creating by-arrangement courses and related student registration Maintaining data and its import and export between multiple systems Assignment of classrooms related to priority room control, appropriate classroom use, and utilization standards Enforcement of Faculty Senate curriculum rules Maintaining room data, features, ownership, and blocking of classrooms in both Banner SIS and Ad Astra Managing the import and export of classroom schedules between Banner SIS and Ad Astra Error resolution related to data input from departmental class scheduling requests Determines, identifies, and corrects errors related to data input from departmental class scheduling requests. Identifying inconsistencies that prevent proper billing or create scheduling problems for students Working with academic departments, Capital Projects & Construction, and OHSU to ensure classroom access, quality, and control guidelines. Minimum Qualifications from Classification Two years of general clerical experience. One year of which included typing, word processing, or other experience generating documents; OR
An Associate’s degree in Office Occupations or Office Technology; OR
Graduation from a private school of business with a Certificate in Office Occupations or Office Technology AND one year of general clerical experience.

Note:
College courses in Office Occupations or Office Technology will substitute for the required experience on a year-for-year basis. Additional Minimum Qualifications for this Position Preferred Qualifications Must be organized, detailed, and accurate and have the ability to juggle complex processes and procedures and work under tight deadlines.  Must have excellent data entry skills. Key Cultural Competencies Creates an environment that acknowledges, encourages and celebrates differences. Functions and communicates effectively and respectfully within the context of varying beliefs, behaviors, orientations, identities and cultural backgrounds. Seeks opportunities to gain experience working and collaborating in diverse, multicultural, and inclusive settings with a willingness to change for continual improvement. Adheres to all PSU policies including the policies on Prohibited Discrimination & Harassment and the Professional Standards of Conduct. Environmental Stewardship Contributes to a culture of environmental stewardship, practices resource conservation, and actively works toward achieving long-term sustainability goals. Work Days/Hours Monday through Friday, 8a.m. to 5p.m. Total Compensation Range & Benefits Statement The starting salary rate for this position will be between $18.16 per hour and $20.55 per hour. The starting salary may be negotiable above this range, however it will be dependent upon the knowledge, experience, skills and abilities of the chosen candidate, the budget of the hiring department, and approval from HR.

PSU’s excellent benefits package includes 95% premium paid healthcare; a generous retirement and vacation package; and reduced tuition rates for employee, spouse or dependent at any of the Oregon Public Universities. Application Instructions

Additional Information Additional Application Instructions (deadlines, etc.) Please list the names, telephone numbers and email addresses for three professional references. Background Check Required Yes If you have questions Please email the Office of the Registrar at registrar@pdx.edu Search Details

Posting Close Date 06/08/2025 Application screening begins 06/02/2025 Supplemental Questions

Required fields are indicated with an asterisk (*).

* Imagine your team is required to implement a new policy that you anticipate may be met with resistance. Describe the steps you would take to effectively enforce this policy while minimizing negative impact.

(Open Ended Question)

* How did you first find out about this position? PSU Website Indeed.com HERCJobs Urban League of Portland Hispanic Metropolitan Chamber Oregon Employment Department Social Media Person Referral Career Builder Glass Door Other - Please describe in the next Question If you selected Other, please describe.

(Open Ended Question)

Applicant Documents Required Documents Resume Cover Letter Professional References Optional Documents