Job Title Career Coordinator Agency West Texas A&M University Department Career & Professional Development Proposed Minimum Salary $16.68 hourly Job Location Canyon, Texas Job Type Staff Job Description The A&M System strives to maintain a competitive, high-quality benefit package to support the health and wellness needs of our workforce. This includes comprehensive health and welfare insurance plans, additional health and lifestyle programs, and optional retirement savings opportunities. Eligible employees will have access to paid leave programs in addition to 13-15 paid holidays each year. For more information regarding the benefit package go to: West Texas A&M University: Human Resources Benefits (https://www.wtamu.edu/business-finance/human-resources/benefits.html) NOTICE - All posted positions are subject to budget approval. General Summary: The Career Services Coordinator organizes and coordinates office operations and procedures for the Office of Career and Professional Development, including administrative tasks and budget reconciliation. Guides students and alumni to department resources during all stages of career exploration. Assists employers with recruitment opportunities at the University. Additionally, the Career Services Coordinator will work to reconcile data and write reports for division-wide assessment initiatives. Responsibilities: + Administrative Support + Provides administrative support to all members of the Career and Professional Development team. + Acts as a receptionist for the office: greets students, parents, employers, and colleagues; answers and directs telephone calls; schedules appointments, workshops, and presentations; answers complex questions related to job search strategies and employment opportunities. + Routinely makes independent decisions regarding office administrative operations, employer recruiting, and job search processes. + Responsible for maintaining revenue/expenditure records for the department as well as preparing monthly budget reconciliations for multiple accounts. + Responsible for following the money handling guidelines when making deposits to the Business Office for multiple accounts. + Responsible for administering and submitting monthly allocation reports for staff procurement cards. + Initiates and coordinates activities associated with special programs such as job fairs, networking receptions, etiquette dinners, and employer information sessions. + Maintains extensive appointment calendars and keeps staff aware of scheduled meetings. + Operates office equipment such as a personal computer, copier, etc. + Composes original correspondence. + Proofreads, edits, and produces letters and reports. + Researches and gathers information for reports, marketing materials, and meetings. + Assists with travel arrangements for staff. + Responsible for arranging service on office equipment as well as maintaining inventory of office supplies and re-ordering as needed. + Assists with the maintenance of computer databases. + Division Wide Assessment. + Work in collaboration with the Assistant Vice President for Student Affairs to consolidate data, draft reports, and assist with division-wide assessment initiatives. + This document represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties as assigned. Necessary Qualifications: + High school diploma or equivalent combination of education and experience. + Two (2) years of related experience (including any part-time work in college, if applicable). + Ability to work cooperatively with students, community, business, industry leaders, and University personnel required. + Exceptional interpersonal, written communication, time management, and decision-making skills. + Outstanding organizational skills, including the ability to coordinate multiple demanding projects. + Excellent computer skills, including word processing and spreadsheet applications. + Knowledge of database applications and adept with video conferencing technologies. + Must be comfortable in and familiar with a team-centered, cross-trained, collaborative environment. + Ability to work under pressure. + Professional demeanor. + Must be a self-starter and be able to work independently. + Ability to work under pressure and with frequent interruptions and/or distractions. + The normal work week is 40 hours per week from 8 a.m. until 5 p.m. Monday through Friday. + Some evening and weekend work is required. Preferred Qualifications: + Bachelor’s degree in an applicable field or equivalent combination of education and experience. + Four (4) years of experience reconciling accounts or budgets. + Experience writing reports based on assessment data. Applicant Instructions: Please include the following with your application: + Cover letter + Resume + Three references Please attach all documents in the attachment box at the bottom of the “My Experience” page before continuing through the application. Please use the “Upload” button to add each document individually. All revisions must be made prior to application submission. If you need assistance with uploading documents, please contact WTAMU Human Resources at hr@wtamu.edu. Texas law requires all males age 18 through 25 to be properly registered with the Selective Service System. Equal Opportunity /Veterans/Disability Employer. All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check. Equal Opportunity/Veterans/Disability Employer.