Purchase Requisition (PR) Review, Tendering & NFA:

Review of Approved Purchase Requisitions (PRs) from different user departments of plant; seek additional information if required from user for correctness & completeness of PR. Provide support in identifying the type and method of procurement (depending on type of material / services to be procured, nature of PR (normal vs. emergency PR), stocks available, availability of rate contract, value, delivery timeline etc.)  Identification of potential bidders who meet the requirements (using Company vendor database, Supply market analysis, advertisement or recommendations from other teams).  Preparation of the Request for Proposal (RFP) / Request for Quotation (RFQ) document for Tendering.  Organizing and planning pre-bid meeting based on the queries and communication requirements from vendors.  Ensure timely Vendor Technical bid evaluation by respective user dept and Commercial bid evaluation of vendors.  Conducting fact-based negotiations/e-auction with shortlisted bidders.  Preparation of Note for Approval (NFA) for selected bidder (vendor) and obtaining required approvals as per DoA. 

 

Order Placement and Contract Preparation: 

 

Prepare purchase order, contract based on Approvals obtained as per DoA  as per stated protocols & standard templates.  Set up the approved purchase order, contract record within the ERP system, using the appropriate system steps and functionality.  Maintain the purchase order, contract document for future reference as per defined document management policy.  Send the purchase order, contract to vendor and all identified stakeholders.  Collate the Advance Bank Guarantee / Contract Performance Bank Guarantee (ABG/CPBG)/Customs related documents from vendor as per requirements. 

 

Procurement through Rate Contracts: 

 

Based on approved NFA, prepare, review and issue local rate contract.  Prepare plant specific outline agreement (OA) in ERP system based on rate contract. 

Prepare PO / SO for procurement under valid rate contract.

Post Order Management 

Prepare Billing Break Up and get it uploaded in SAP, if applicable.  Expediting of ordered materials / Services for timely delivery / Execution.  Address, resolve or re-allocate and share response for queries raised by vendors or from other internal stakeholders, during expediting delivery / Execution. Prepare Change Order/ Amendments in the order including quantity / Rate variation, Extra items, Time Extensions etc.  Facilitate closure of contracts and take necessary actions.  Execute contingency plans in case of immediate business requirements.

 Supplier/ Vendor Identification and Onboarding 

Coordinate with new identified vendors to send information / documents in predefined forms for evaluation.  Prepare vendor evaluation criteria for the category in consultation with quality, engineering and project management & control departments.  Check details of forms submitted by vendor for their completeness and validity of documents. Interact and take approval of Quality / User / HSE department for vendor assessment if required.   If the vendor is qualified based on the vendor evaluation criteria, update approved vendor list & communicate to vendor.  Populate required data and documents into MDG/Ariba system to get vendor code created in SAP. 

 

Supplier / Vendor Performance Management 

Contribute to performance evaluation, management and development planning of suppliers / vendors for assigned category by participating in activities such as: 

Preparation of vendor segmentation matrix based on annual spend with the vendor, risks associated and spend categories defined at cluster level.  Ensure timely vendor performance evaluations by concern user departments.  Assigning performance levels to vendors, review of vendor scorecard, and checking if the performance is meeting desired level.  In case of satisfactory performance, communicating performance feedback to vendors highlighting improvement opportunities on individual parameters.  In case of unacceptable performance, communicating performance to vendor & planning discussions to identify actions required for performance improvement.  

 

Supplier/ Vendor Engagement  

Establish strategic partnerships with suppliers / vendors of assigned category which will benefit Adani from a long-term perspective and effectively leverage them for value additions to business

 

Essential: Bachelor's degree in mechanical / civil engineering discipline.

3-8 Years of overall work experience.

Out of which at least 5 years of experience in Supply Chain Management, Procurement, Contract Management, and related area.