Job Title: Parts Coordinator / Buyer

Job Description

The Parts Coordinator / Buyer processes internal and external parts orders, generates purchase orders, and ensures timely and accurate parts fulfillment for the field service team and customers. This role manages inventory records, expedites critical parts, coordinates vendor returns and credits, and assists with physical inventory counts. In addition, the position supports warehouse operations, including shipping, receiving, and occasional parts delivery or pickup. The ideal candidate is highly organized, customer-focused, comfortable with basic calculations, and able to work effectively across office, warehouse, shop, and field environments.

Responsibilities

Process emergency and routine parts orders for the technical service field team.Process internal and external customer parts quotes and orders in a timely and accurate manner.Create purchase orders based on parts needs and submit them to appropriate vendors.Suggest parts recommendations and solutions to external customers.Perform warehouse functions such as shipping, receiving, and validating orders to ensure delivery accuracy.Deliver and pick up parts from vendors and customers as needed using company-provided vehicles during work hours.Maintain accurate and up-to-date inventory records across all parts locations.Expedite critical parts when necessary to support field service and customer requirements.Process vendor return authorizations for damaged or poor-quality products.Make inventory corrections, adjustments, and price changes in the system as needed.Maintain and track all core returns to vendors and ensure appropriate credits are received.Assist in bi-annual physical inventory counts for parts.Communicate and follow up with vendors and customers regarding order status, delivery updates, and any issues that arise.Use ERP software and Microsoft Office tools to manage orders, inventory, and documentation.Support procurement and inside sales activities related to parts and service.Provide excellent customer service through clear, professional communication with internal teams and external customers.

Essential Skills

High school diploma or GED.0–2 years of experience in a similar role or related field such as parts coordination, purchasing, inventory, or inside sales.Ability to use ERP software for ordering and inventory management; 1–2 years of experience with SAP is a plus.Proficiency with Microsoft Office, including Excel and database-related tasks.Ability to calculate figure amounts such as discounts, interest, commissions, proportions, and percentages.Experience making inventory corrections, adjustments, and counts.Strong organizational skills with attention to detail and accuracy.Effective verbal and written communication skills for frequent interaction with vendors, customers, and internal teams.Customer service mindset with the ability to respond promptly and professionally to inquiries and issues.Ability to support procurement and purchasing activities, including generating purchase orders and tracking deliveries.

Additional Skills & Qualifications

Associate’s degree (A.A.) preferred but not required.1–2 years of experience using SAP or similar ERP systems is highly desirable.Experience in ordering and processing emergency and routine parts orders for technical service teams.Knowledge of Caterpillar and Waukesha engines is a plus.Knowledge in oil and gas, industrial, or manufacturing environments is beneficial.Experience in inside sales or customer-facing roles related to parts or service is advantageous.Ability to work independently, prioritize tasks, and manage multiple orders and requests simultaneously.Strong problem-solving skills, especially in resolving order discrepancies, inventory issues, and vendor returns.

Work Environment

This role operates across office, warehouse, shop, and field environments, offering a mix of administrative and hands-on work. The position may require travel to vendor or customer locations and the ability to frequently lift up to 50 pounds. You will occasionally visit industrial and manufacturing settings and work closely with field service teams, warehouse staff, and office personnel. Tools and technologies include ERP systems (such as SAP), Microsoft Office (including Excel), and standard warehouse and shipping/receiving equipment. The organization offers a comprehensive benefits package that includes a 401(k) plan with a 5% match, 11 paid holidays, an opportunity to purchase company shares, and approximately 2–3 weeks of paid time off that is automatically allotted. The work environment supports collaboration, accuracy, and customer-focused service across multiple operational areas.

Job Type & Location

This is a Contract to Hire position based out of George West, TX.

Pay and Benefits

The pay range for this position is $26.00 - $33.00/hr.

Eligibility requirements apply to some benefits and may depend on your job\n classification and length of employment. Benefits are subject to change and may be\n subject to specific elections, plan, or program terms. If eligible, the benefits\n available for this temporary role may include the following:\n\n
• Medical, dental & vision\n
• Critical Illness, Accident, and Hospital\n
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available\n
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)\n
• Short and long-term disability\n
• Health Spending Account (HSA)\n
• Transportation benefits\n
• Employee Assistance Program\n
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in George West,TX.

Application Deadline

This position is anticipated to close on May 1, 2026.

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\n\nAbout Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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