JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

Job Description: Facilities Administration Intern - HSBC Malaysia Branches
 

Position Overview:

As a Facilities Administration Intern, you will support the Facilities Executive team in managing administrative functions across HSBC Malaysia's network of over 50 branches. This internship provides valuable exposure to facilities management operations while developing professional skills in administration, coordination, and communication.

Key Responsibilities:

Administrative Support

Assist in processing and tracking work orders through the Corrigo system for branch maintenance requestsHelp maintain organized documentation for statutory permits, certifications, and compliance recordsSupport the preparation of meeting agendas and take detailed minutes for facilities team meetingsOrganize and file maintenance reports, inspection records, and other facilities documentation

Data Management and Reporting

Collect and compile data for monthly management reports and presentationsAssist with inventory tracking and stock reports across the branch networkHelp monitor budget expenditures and organize invoice processing documentationCreate and update spreadsheets for tracking maintenance schedules and completion status

Coordination and Communication

Schedule maintenance visits and coordinate with branch managers for accessLiaise with vendors and contractors to confirm appointment times and requirementsSupport communication between the facilities team and branch personnelAssist in coordinating emergency response drills and safety inspections

Project Support

Help prepare materials for tender processes and contract evaluationsAssist with research for facilities improvement initiativesSupport the implementation of standardized procedures across branchesParticipate in branch inspection visits when appropriate

Requirements:

Currently pursuing a degree in Business Administration, Facilities Management, or related fieldStrong organizational skills and attention to detailProficiency in Microsoft Office applications (Excel, Word, PowerPoint)Good written and verbal communication skillsAbility to manage multiple tasks simultaneouslyInterest in learning about facilities management and property operations

Learning Opportunities:

Gain exposure to corporate facilities management in a leading financial institutionDevelop understanding of regulatory compliance in commercial facilitiesBuild knowledge of maintenance management systems and processesExperience working in a professional team environmentLearn about budget tracking and financial controls

This internship position reports to the Facilities Manager and works closely with the Facilities Executive team to support the efficient administration of HSBC Malaysia's branch network operations.

Location:

On-site –Kuala Lumpur, Malaysia

JLL Privacy Notice

JLL, together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.