Job Title: Business Operations Specialist 3 / Financial Facilities Coordinator
Job Description

The Business Operations Specialist 3, acting as a Financial Facilities Coordinator, supports the successful execution of Facilities and Site Services by coordinating key financial and operational tasks. This role provides financial support to Facilities and Site Services, Security, and SHE teams, and partners closely with the finance department to produce timely and accurate financial statements. The position focuses on managing purchase orders, monitoring expenses against budgets, supporting audits, and delivering clear financial insights to stakeholders. The ideal candidate brings a proactive, solutions-oriented mindset, enjoys tackling new challenges, and consistently promotes a Quality First Time culture.

ResponsibilitiesUtilize current operating systems and tools such as My Buy, Google Workspace applications (Google Sites, Google Sheets, Google Slides), SAP, and Microsoft Windows to organize Facilities and Site Services information and execute tasks and communications.Enter purchase orders into the My Buy system for all relevant departments, including Site Services, Facilities, Engineering, PMO, SHE, and Security, and send confirmed and approved purchase orders to suppliers as required.Develop and maintain Google Sheets reports to manage financial expenses of all purchase orders and ensure compliance with annual budgets.Support compliance and audit activities by ensuring adherence to company policies and statutory requirements, and provide documentation and data for internal and external audits as needed.Provide analysis and support for the month-end close process, including preparation of accruals for the finance department.Assist in prioritizing and allocating resources across the facilities and site services portfolio to support a financially sustainable operation.Manage and process payments for campus-related obligations, including property taxes, HOA payments, and lease payments on monthly, quarterly, and yearly schedules.Collaborate closely with the Legal department on updates and changes to lease agreements and related financial terms.Enter new hire information into the External Partner Portal and coordinate related IT and Security requests to support onboarding.Order departmental office supplies and campus-wide supplies such as paper products and related items to ensure smooth daily operations.Translate complex financial data into clear, actionable insights and presentations for diverse stakeholders across facilities, security, SHE, and finance.Support and promote compliance within facilities management, financial management, and operational procedures.Navigate both strategic and operational tasks effectively while adapting to rapidly shifting priorities.Influence and work effectively with different teams and functions across the organization and within the broader finance community to support shared goals.Monitor and contribute to key performance indicators such as budget variance, forecast accuracy, reporting timeliness, and cost savings through identification of inefficiencies and reduction of waste.Essential SkillsBachelor’s degree in Finance, Accounting, Engineering, or Business Management.3–5 years of experience in cost control, project management, or financial analysis.Experience in industry environments such as construction, oil and gas, or manufacturing is preferred.Proficiency in ERP systems such as SAP, Oracle, or Microsoft Dynamics.Advanced Microsoft Excel skills, including pivot tables, VLOOKUPs, and macros.Ability to interpret complex data sets and translate them into actionable business insights.Strong ability to explain financial concepts to non-financial stakeholders in a clear and concise manner.Demonstrated experience with purchase order entry, expense analysis, and financial reporting.Strong organizational skills with the ability to manage multiple tasks and priorities in a dynamic environment.Excellent written and verbal communication and presentation skills.Proven ability to work collaboratively and influence cross-functional teams.Additional Skills & QualificationsHands-on experience using My Buy or similar procurement and purchasing systems.Practical experience with Google Workspace tools, including Google Sheets, Google Slides, and Google Sites, for reporting and collaboration.Familiarity with facilities management, site services operations, or SHE and Security support functions.Experience supporting internal and external audits and working within established compliance frameworks.Ability to maintain budget variance within defined thresholds and contribute to accurate cost forecasting.Track record of identifying cost-saving opportunities and reducing operational inefficiencies.A proactive, solutions-oriented attitude with a strong desire to tackle new challenges.Comfort working across different departments and building strong cross-functional relationships.Work Environment

This role operates in a professional office and campus environment that supports facilities, site services, security, and SHE functions. Work involves frequent use of digital tools and systems, including ERP platforms such as SAP, Oracle, or Microsoft Dynamics, procurement systems like My Buy, and productivity suites such as Google Workspace and Microsoft Windows-based applications. The position requires regular interaction with finance, facilities, engineering, PMO, SHE, security, legal, and other cross-functional teams, with a strong focus on collaboration and clear communication. The work includes both routine monthly, quarterly, and yearly financial cycles and ad hoc requests, requiring flexibility to manage shifting priorities and deadlines while maintaining high standards of accuracy and quality.

Job Type & Location

This is a Contract position based out of Oro Valley, AZ.

Pay and Benefits

The pay range for this position is $35.00 - $40.00/hr.

Eligibility requirements apply to some benefits and may depend on your job\n classification and length of employment. Benefits are subject to change and may be\n subject to specific elections, plan, or program terms. If eligible, the benefits\n available for this temporary role may include the following:\n\n
• Medical, dental & vision\n
• Critical Illness, Accident, and Hospital\n
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available\n
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)\n
• Short and long-term disability\n
• Health Spending Account (HSA)\n
• Transportation benefits\n
• Employee Assistance Program\n
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Oro Valley,AZ.

Application Deadline

This position is anticipated to close on Apr 25, 2026.

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\n\nAbout Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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