Description

Overview

We are seeking a proactive, highly organized Office Manager & Business Operations Support Manager to support the daily operations, business development efforts, and administrative needs of our growing interior design and architecture practice. This role is central to keeping our studio running smoothly—balancing office management, proposal coordination, and operational support across project teams and leadership.

The ideal candidate thrives in a creative environment, enjoys wearing multiple hats, and is comfortable working both independently and collaboratively.

Key Responsibilities

Office Management (40%)

Oversee day-to-day studio operations, ensuring a clean, efficient, and well-supported work environment.

Serve as the primary point of contact for vendors, building management, IT services, and office supply providers.

Manage office equipment, technology troubleshooting, and maintenance coordination.

Coordinate in-office events, team meetings, staff celebrations, and client visits.

Maintain office policies, procedures, and internal resource documents.

Support onboarding of new hires, including workspace setup and orientation.

Monitor and maintain inventory of materials, samples, and studio resources.

Business Development & Proposal Support (35%)

Manage the end-to-end proposal process, including RFP review, team coordination, scheduling, and deliverables.

Draft, edit, and format proposals, qualifications packages, capability statements, and marketing collateral.

Maintain and update firm résumé content, project descriptions, staff bios, and portfolio assets.

Support CRM updates, pipeline tracking, and business development scheduling.

Assist with research on prospective clients, competitors, and project opportunities.

Coordinate interview preparation sessions and organize submission documents.

Assist in maintaining the firm website, social media posts, and marketing presence as needed.

Operations & Project Support (25%)

Assist leadership with scheduling, resource planning coordination, and staffing updates.

Support project setup activities including contracts, subconsultant agreements, fee schedule uploads, and budget templates.

Help track timesheets, expenses, and internal compliance deadlines.

Run basic operational and financial reports as directed (utilization, pipeline summaries, etc.).

Organize internal project files, templates, and shared resources for efficiency.

Provide administrative support to project managers for documentation needs.

Additional Skills & Qualifications

Strong writing, editing, and formatting skills; experience preparing proposals or client-facing materials preferred.

High proficiency with Microsoft Office Suite (Word, PowerPoint, Excel); Adobe InDesign a strong plus.

Excellent organizational and multitasking abilities; comfort managing competing deadlines.

Strong interpersonal skills and ability to communicate effectively with internal teams, clients, and vendors.

Self-starter attitude with the ability to anticipate needs and improve processes.

Interest in working in a creative, collaborative studio environment.

Job Type & Location

This is a Contract to Hire position based out of Falls Church, VA.

Pay and Benefits

The pay range for this position is $38.00 - $41.00/hr.

Eligibility requirements apply to some benefits and may depend on your job\n classification and length of employment. Benefits are subject to change and may be\n subject to specific elections, plan, or program terms. If eligible, the benefits\n available for this temporary role may include the following:\n\n • Medical, dental & vision\n • Critical Illness, Accident, and Hospital\n • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available\n • Life Insurance (Voluntary Life & AD&D for the employee and dependents)\n • Short and long-term disability\n • Health Spending Account (HSA)\n • Transportation benefits\n • Employee Assistance Program\n • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Falls Church,VA.

Application Deadline

This position is anticipated to close on Feb 19, 2026.

\n

\n\nAbout Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

\n\n

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

\n

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

\n\n