NY HELP Yes Agency People With Developmental Disabilities, Office for Title Business Officer 1 Occupational Category Other Professional Careers Salary Grade 18 Bargaining Unit PS&T - Professional, Scientific, and Technical (PEF) Salary Range From $66951 to $85138 Annually Employment Type Full-Time Appointment Type Permanent Jurisdictional Class Competitive Class Travel Percentage 0% Workweek Mon-Fri Hours Per Week 40 Workday From 8 AM To 4:30 PM Flextime allowed? No Mandatory overtime? No Compressed workweek allowed? No Telecommuting allowed? Yes County Monroe Street Address 620 Westfall Road City Rochester State NY Zip Code 14620 Duties Description The Business Officer 1 positions in the Business Office are responsible for overseeing multiple units within the Business Office, Storehouse and Transportation Departments. The incumbent for this position will be initially assigned to overseeing the Visa and Cahier Units. Specific functions for this position include: • Provide oversight and supervision to Finger Lakes DDSOO's Visa Unit. The Visa Unit is responsible for auditing and reconciling in SFS every single State Procurement Card transaction for the district. The district’s primary method of paying vendors for supplies and services, is through the Procurement Card. This payment method is utilized for over 29,000 transactions totaling over $11 million annually. The Business Office's Visa Unit is responsible for auditing and reconciling every single one of these transactions to ensure that they are made in accordance with established guidelines. • Follow up with Program Managers to address any concerns regarding expenditures that are incurred by card holders.• Review and approve all applications for Procurement Cards and Procurement Card Change Requests to ensure the requests are being made in accordance with established policies and procedures. • Approve Procurement Card transactions in the Statewide Financial System.• Prepare expenditure reports using the Statewide Financial System and Microsoft Excel. • Manage master accounts held by the Business Office for various grocery stores and other vendors. • Provide oversight and supervision to Finger Lakes DDSOO's Cashier. The Cashier is responsible for depositing funds into appropriate bank accounts; submitting deposit information to the Central Office Client Cash Unit; printing and distributing personal allowance checks; processing service recipient payroll checks; processing petty cash and other agency advance checks; processing Family Care payment requests, issuing salary advances; and assisting the Accounts Payable Unit. • Completing Refund of Appropriations and Report of Monies Received. • Completing various bank reconciliations for locally held accounts. • Completing various reports including Sole Custody reporting, Cash Advance Account Confirmation and Reconciliations and the Treasury Report.• Providing direct supervision to the Office Assistant 3 in the Visa Unit and the Office Assistant 2 performing Cashier duties. • Providing training and technical assistance to Business Office and other district staff. • Other duties as assigned. The position requires extensive computer knowledge, an aptitude for working with numbers, the ability to multi-task, organizational skills, and the ability to work well with others. A person in this position will be required to perform complicated Mathematical operations which may include entering information into, offering basic interpretations of information within, or retrieving information from various computer systems, including the Statewide Financial System, SharePoint or similar computer database software packages.Shift: Between 7:00am-3:30pm and 9:00am-5:30pmhttps://www.linkedin.com/company/nys-office-for-people-with-developmental-disabilities/posts/?feedView=all#LI-KB1 Minimum Qualifications Open Competitive for Business Officer Trainee 1: A bachelor's or higher degree.Open Competitive for Business Officer Trainee 2: A bachelor's degree and one year of professional experience in the administration of a business office or program, including responsibility for one or more of the following areas: accounting, budgeting, contract administration, and purchasing.Substitution qualification for Business Officer Trainee 2: A Juris Doctor, master's or higher degree in a related field can substitute for one year of specialized experience.Open Competitive for Business Officer 1: A bachelor's degree and two years of professional experience in the administration of a business office or program, including responsibility for one or more of the following areas: accounting, budgeting, contract administration, and purchasing.Substitution qualification for Business Officer 1: A Juris Doctor, master's or higher degree in a related field can substitute for one year of specialized experience.Transfer: Candidates must have one year of permanent competitive or 55-b/c status in the posted title and be eligible for lateral transfer; OR be eligible to transfer via Section 70.1, 70.4, or 52.6 of Civil Service Law. The transfer cannot be a second consecutive transfer resulting in an advancement of more than two salary grades.To determine if your current Civil Service title is eligible for transfer to this title, visit the Career Mobility GOT-IT website: https://careermobilityoffice.cs.ny.gov/cmo/gotit/index.cfm.55 B/C QUALIFICATIONS: • Possess the minimum qualifications for this title as established by the Department of Civil Service and listed on the most recent exam announcement. • Meet the applicable minimal mental and/or physical requirements for the job (with a reasonable accommodation, if necessary) • Have a current Eligibility Letter from the NYS Department of Civil Service, www.cs.ny.gov/rp55/, and be able to provide it to the Human Resources Office upon request. Additional Comments This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). HELPS Program titles may be filled via a non-competitive appointment. This means that you do not need to take an exam to qualify, but you do need to meet the minimum qualifications of the title.At a future date (within one year of permanent appointment), employees hired under NY HELPS are expected to have their permanent non-competitive employment status converted to permanent competitive status. You will not have to take an exam to gain permanent competitive status.• Appointments may also be made at the Business Officer Trainee 1 levels. Candidates hired at the entry-level title (Business Officer Trainee 1) may be advanced to the full-performance level (Business Officer 1) following satisfactory completion of two-years of service. Salary range listed below encompasses the hiring rate of a Business Officer Trainee 1 through the job rate of a Business Officer 1. • Salary range listed below encompasses the hiring rate of a Business Officer Trainee 1 through the job rate of a Business Officer 1. • Business Officer Trainee 1: $53,764* • Business Officer Trainee 2: $59,994* •Business Officer 1: $66,951* - $85,138* • If you are currently a New York State employee serving in a permanent competitive qualifying title and eligible for a transfer via Section 70.1 or 52.6 of the Civil Service Law, you may be appointed to this title as a permanent competitive employee.• The assignment of PS&T employees will be made in accordance with any agreed upon Memorandum of Understanding between PEF and the local DDSO regarding the posting of job vacancies.• Preference will be given to OPWDD employees impacted by closures. If you are being impacted by closure, please indicate this on your resume.• All OPWDD employees must be eligible and maintain eligibility for full and unconditional participation in the Medicare and Medicaid programs. Continued employment will depend on maintaining eligibility.• If you are employed by state government you may be able to receive loan forgiveness under the Public Service Loan Forgiveness Program (PSLF). The PSLF Program forgives the remaining balance on Direct Loans after 120 qualifying monthly payments have been made under a qualifying repayment plan while working full-time for a qualifying employer. For more information on PSLF, please visit www.studentAid.gov/publicservice.• Employees on long term leave can bid on positions but must be able to report to work within fourteen (14) days and be able to perform the essential functions of their positions with or without reasonable accommodation (RA). • If an employee or job applicant believes that they need a reasonable accommodation, they should contact the Reasonable Accommodation Unit at (518) 486-7222 or email accommodationrequests@opwdd.ny.gov to obtain information and RA forms.• Savings programs such as the U.S. Savings Bond and the College Savings Plan.• Voluntary pre-tax savings programs such as Health Care Spending Account and the Dependent Care Advantage Account offer employees options to pay for uncovered health care expenses or dependent care expenses.• Access to the Employee Assistance Program (EAP) an assessment and referral service that connects employees with local service providers and support services to address their personal needs.• Life insurance and Disability insurance.• The New York State Deferred Compensation Plan is a voluntary retirement plan that offers employees the option to invest a part of their salaries for retirement on a tax-deferred basis.• Paid Holidays and Leave: ° Thirteen (13) paid holidays each year. ° Thirteen (13) days of paid vacation leave initially. ° Five (5) days paid personal leave each year. ° Thirteen (13) days of paid sick leave each year (PEF/CSEA), which may carry over from year to year. ° Up to three (3) days professional leave each year to participate in professional development events.• Health Care Coverage:Employees and their eligible dependents can choose from a variety of affordable health insurance programs. Employees are provided family dental and vision plans at no extra cost.• Paid Parental Leave:Paid Parental Leave allows eligible employees to take up to 12 weeks of paid leave at full pay for each qualifying event. A qualifying event is defined as the birth of a child or placement of a child for adoption or foster care. • Retirement Program:Participate in The NYS Employees’ Retirement System (ERS), which is recognized as one of the best-managed and best-funded public retirement systems in the nation.• Professional Development and Education and Training:NYS offers training programs and tuition assistance to eligible employees to maintain and increase their professional skills and prepare them for promotional opportunities. For more information, please visit https://oer.ny.gov/training-and-professional-development.• Additionally, the Public Service Workshops Program (PSWP) offers certain professional training opportunities for PEF represented and M/C designated employees that may grant continuing education credits towards maintaining professional licensure. For more information, please visit https://oer.ny.gov/public-service-workshops-program-pswp.• OPWDD is an Equal Opportunity/Affirmative Action employer dedicated to creating and sustaining a culture of inclusion. We believe that we are most effective in managing and improving our service system with a diverse team of employees. With such a large workforce, we rely on the collective individual differences, life experiences, knowledge, self-expression, ideas and talent that our employees bring to their work. This speaks to our culture and is a key part of our successes. As we continuously recruit people for our team, we welcome the unique contributions that applicants bring in terms of their education, culture, ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, veteran’s status, color, religion, disability, sexual orientation and beliefs.***All people with disabilities are encouraged to apply.*** Some positions may require additional credentials or a background check to verify your identity. Name Finger Lakes Human Resources Management Office - Posting Department Telephone 585-258-8918 Fax 585-461-8935 Email Address FL.HRbids@opwdd.ny.gov Address Street 620 Westfall Road City Rochester State NY Zip Code 14620 Notes on Applying Please email your resume to FL.HRbids@opwdd.ny.gov and reference EOA # 25-409 in your email.