Business Office Administrative Assistant at St. Francis High School Share on X      Print Application Deadline

6/24/2025 11:55 PM Pacific

Date Posted 6/2/2025 Contact David Millan
8187900325 1227 Number of Openings 1 Salary Pay Range
$68,000 - $70,000 Annually Add'l Salary Info Basic Life/AD&D • Long Term Disability • Employee Assistance Program • Employee base-plan medical coverage • Employee dental coverage • Personal Development Allocation• Paid Time Off Length of Work Year 12 months Employment Type Full Time Job Summary Job Summary

Job Summary: The Business Office Administrative Assistant serves as the primary administrative support for the President and Business Office, ensuring smooth day-to-day operations through expert organization, discretion, and professionalism. This role requires strong communication, organizational skills, and the ability to manage high-level administrative tasks, including calendar management, donor relations, financial record-keeping, cross-departmental coordination, and confidential executive support. The individual in this role must be adaptable, proactive, and capable of handling multiple priorities while maintaining confidentiality and professionalism in a fast-paced educational environment. The ideal candidate: -Manages complex schedules, calendars, and appointments with precision and efficiency. -Communicates professionally and effectively across all levels of the organization, including faculty, staff, donors, and board members. -Demonstrates strong problem-solving skills and the ability to anticipate the needs of the Business Office, President, and school leadership. -Upholds the highest level of confidentiality and discretion when handling sensitive information. -Collaborates seamlessly across multiple departments, ensuring smooth coordination of executive and business office functions. -Utilizes advanced technical proficiency in Microsoft Office Suite, Raiser’s Edge, Blackbaud, and other database management tools. -Organizes office functions, events, and donor relations with meticulous attention to detail. -Maintains a professional demeanor that aligns with the school’s Catholic mission and Franciscan values.

View Job Description Requirements / Qualifications

EDUCATION AND EXPERIENCE Required: -High School Diploma or equivalent required. -Minimum of 5-7 years of experience as an Administrative Assistant, preferably in an educational, non-profit, or private sector setting. Preferred: -Bachelor's degree in Business Administration, Communications, Nonprofit Management, or a related field. -Experience working in a faith-based or private school environment. -Familiarity with fundraising, donor relations, and event coordination. -Demonstrated proficiency in technology. -Successful completion of background check and VIRTUS training.

Requirements / Qualifications

EDUCATION AND EXPERIENCE Required: -High School Diploma or equivalent required. -Minimum of 5-7 years of experience as an Administrative Assistant, preferably in an educational, non-profit, or private sector setting. Preferred: -Bachelor's degree in Business Administration, Communications, Nonprofit Management, or a related field. -Experience working in a faith-based or private school environment. -Familiarity with fundraising, donor relations, and event coordination. -Demonstrated proficiency in technology. -Successful completion of background check and VIRTUS training.

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