Job Title Business Coordinator I Agency Texas A&M University Department Finance-Vet Hospital Proposed Minimum Salary $3,750.00 monthly Job Location College Station, Texas Job Type Staff Job Description A Glimpse of the Job The Business Coordinator I provides staff support and coordination of a variety of business activities within the Veterinary Medical Teaching Hospital requiring independent judgment, including reviewing and approving business documents and developing, monitoring, and reporting for accounting, purchasing, travel and accounts payable as directed by the Business Administrator. The ideal candidate for this entry-level Business Coordinator I roles is a motivated self-starter with a strong sense of initiative and curiosity and enjoys contributing meaningfully to a team. This person thrives in a dynamic environment and actively seeks opportunities to learn and improve processes. Essential Duties/Tasks Communications Facilitator + Manage incoming communications by serving as the first point of contact for all incoming needs sent through mail, emails, or messages. + Promptly answer and assess the purpose of each communication to determine appropriate routing. + Direct inquiries to the correct department, team, or individual based on established protocols. + Escalate urgent or sensitive matters to appropriate leadership or support functions as needed. + Provide courteous and professional responses to all inquiries representing the organization's values and tone in all interactions. + Coordinate with internal teams during urgent situations to ensure timely information flow. + Identify recurring communication bottlenecks and suggest improvements to routing workflows. + Collaborate with team to refine communication protocols. Customer Service + Responds to inquiries from hospital service area supervisors and serves as a liaison with Materials Management, Central Receiving, Procurement Services, FMO, and Vendor Setup as well as to external Vendors. + Responds promptly to questions from hospital service areas regarding order status. + Communicates effectively with hospital staff to ensure they are familiar with purchasing, payment card, and other disbursement rules. + Communicates with vendors regarding invoice payment statuses as needed. + Participates in and creates team trainings. + Applies critical thinking to problem solve issues that arise, holding oneself and team accountable for overall service. Purchasing + Processes financial transactions by placing orders with vendors and entering purchasing requisitions into AggieBuy (Texas A&M’s purchasing system) or utilizing departmental credit cards. + Serves as a liaison between vendors and FMO to setup vendors in the AggieBuy system. + Processes credit card reports to include appropriate allocations, itemizations, and the assigning of appropriate purchasing codes to purchases made on departmental credit cards. + Ensures all state documentation for purchases has been obtained and complete prior to purchase. + Ensures receiving of product is completed in AggieBuy and electronic medical record system as appropriate and communicates with fellow team members when discrepancies are found so appropriate updates can be made. + Makes recommendations to VMTH Finance Team Leadership regarding process improvements. Accounts Payable + Enters invoices into the AggieBuy system for payments to vendors. + Reviews invoice materials for accuracy, obtains additional documentation to meet state guidelines, and allocates invoices to appropriate VMTH accounts as needed. + Associates vendor invoices with the appropriate AggieBuy purchase order requests, service agreements, or master orders to meet matching requirements. + Communicates A/P policies and procedures to VMTH personnel as needed. What you need to know Salary: $45,000 annually Location: This position is on-site at our main campus in College Station, Texas Special Instructions: A cover letter and resume are strongly recommended. You may upload these in the CV/Resume section. Required Education and Experience + Bachelor’s degree or equivalent combination of education and experience + Two years of related experience in general office, accounting, or personnel operations. Preferred Qualifications + Work related experience with FAMIS, FMO Guidelines for Disbursement of Funds, CONCUR, Canopy and AggieBuy. + Bachelor’s degree in accounting, Business Administration, or closely related field. + Over two years of progressively responsible TAMU business office related experience. + Experience in managing business finances and operations. Knowledge, Skills, and Abilities + Knowledge of word processing and spreadsheet applications. + Interpersonal and communication skills. + Planning and organizational skills. + Ability to multitask and work cooperatively with others. Other Requirements and Factors + This position is security sensitive. + This position requires compliance with state and federal laws/codes and Texas A&M University System/TAMU policies, regulations, rules and procedures. + All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and University safety requirements. Why Texas A&M University? Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values (https://www.tamu.edu/about/coreValues.html) which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service. We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.  Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you.  Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.  + Health (https://www.tamus.edu/business/benefits-administration/medical/) , dental (https://www.tamus.edu/business/benefits-administration/dental/) , vision (https://www.tamus.edu/business/benefits-administration/vision-insurance/) , life and long-term disability insurance (https://www.tamus.edu/business/benefits-administration/life-add/) with Texas A&M contributing to employee health and basic life premiums + 12-15 days (https://employees.tamu.edu/employee-relations/leave/index.html) of annual paid holidays + Up to eight hours of paid sick leave (https://employees.tamu.edu/employee-relations/leave/paid/sick.html)  and at least  eight hours of paid vacation each (https://employees.tamu.edu/employee-relations/leave/paid/vacation.html) month + Automatic enrollment in the Teacher Retirement System of Texas + Health and Wellness: Free exercise programs and release time (https://flourish.tamu.edu/wellness-release-time/) + Professional Development: All employees have access to free  LinkedIn Learning (https://linkedinlearning.tamu.edu/) training, webinars, and limited financial support to attend conferences, workshops, and more + Employee Tuition Assistance (https://livingwell.tamu.edu/employee-tuition-assistance/) and Educational Release time (https://employees.tamu.edu/employee-relations/leave/paid/educational.html) for completing a degree while a Texas A&M employee All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check. Equal Opportunity/Veterans/Disability Employer.